The
Alleghany County Board of Commissioners met in regular session on Monday, December 7, 2009, at 6:30pm in the Board Meeting Room of
the County Administration Building,
348 South Main Street,
Sparta, North Carolina.

Present:  Chair Ken Richardson, Vice-Chair Randy
Miller, Commissioner Milly Richardson,
Commissioner Doug Murphy, Commissioner Steve Roten, County
Attorney Donna Shumate, County Manager
Don Adams, and Clerk to the Board Karen Evans.

County Manager Don Adams called the meeting to
order.

Commissioner
Randy Miller led the Pledge of Allegiance and opened the meeting with a prayer.

Commissioner Doug
Murphy made a motion to approve the agenda for this December 7, 2009,
meeting.  Commissioner Milly
Richardson seconded the motion.  Vote
5:0.

AGENDA

Monday,
December 7, 2009

6:30 PM

6:30                Meeting Called To Order

Pledge of Allegiance and Prayer

Motion
on Agenda for December
7, 2009, meeting

Motion on Minutes for November 16 & 23, 2009, meetings

6:35    A.        Elect
Chair/Vice-Chair

B.        Public
Comments—30 minutes

C.        Appoint
Clerk to the Board

D.        Appoint
County Attorney

E.        Board
Appointments

F.         Rules
of Procedures

G.        Travis
Dalton

RE:
Brooks Farm Preliminary Plat

H.        Linda
Edwards

RE:  Updated EMS
Drug and Alcohol Policy

I.          County Business

1.      PARTF Grant

2.      Laurel Springs Volunteer Fire Department
Resolution

3.      Budget Amendment—Surplus Sale

4.      Charleston Forge Building Tax Status

5.      Budget Amendment—Social
Services

6.      Vacant Positions Request

7.      EMS Building Sprinkler System Bids

8.      Other Business

9.      Adjourn

Commissioner Milly Richardson made a
motion to approve the minutes for the November 16 and 23, 2009, meeting.  Commissioner Doug
Murphy seconded the motion.  Vote 5:0.

Commissioner Doug
Murphy nominated Ken Richardson for Chair.  Commissioner Randy Miller seconded the
motion.  Vote 5:0.

Chair Ken Richardson thanked the Board
for the opportunity to serve as the Chair.

Chair Ken Richardson nominated Randy
Miller as Vice-Chair.  Commissioner
Milly Richardson seconded the motion.
Vote 5:0.

Chair Ken Richardson asked
for public comments.  None were
received.  He closed the public
comments portion of the meeting.

Commissioner Doug Murphy made a motion to reappoint Karen Evans
as Clerk to the Board.  Commissioner
Randy Miller seconded the motion.
Vote 5:0.

Commissioner Randy
Miller made a motion to reappoint Donna Shumate as
the County Attorney.  Commissioner Milly Richardson seconded
the motion.  Vote 5:0.

Chair Ken Richardson
talked about board appointments.  He
asked for discussion from the Commissioners.

The Board of
Commissioners discussed the board appointments.  They decided on the following changes:

Blue Ridge RC&D                                       Milly
Richardson

CJPP                                                              Steve
Roten

JCPC                                                             Randy
Miller

New River Service
Authority Board          Milly
Richardson as
at-large member

Sparta
Revitalization Committee              Randy
Miller

Chair Ken Richardson
asked the Board for discussion on the current rules of procedures.

Commissioner Milly
Richardson made a motion to accept the Board appointments as previous
discussed.  Commissioner Randy Miller
seconded the motion.  Vote 5:0.

Commissioner Doug Murphy asked about meeting times/places because
he was approached by someone in the county to see if the Board will meet at
various places in the county.

The Board discussed
the request and decided to not change the meeting location.

Commissioner Randy
Miller made a motion to adopt the rules of procedures.  Commissioner Milly Richardson seconded
the motion.  Vote 5:0.

Travis Dalton,
Planner, presented a plat showing a 90.349 acre tract located in Gap Civil
Township to be divided
into 28 lots using one existing State maintained road to connect to a series of
private roads and one private driveway which will be constructed in compliance
with the Land Subdivision Ordinance.
He explained that he has reviewed the plat and recommends the Board to
provide preliminary plat approval for Brooks Farm Property.

Commissioner Randy
Miller made a motion to approve the preliminary plat.  Commissioner Doug
Murphy seconded the motion.  Vote 5:0.

Linda Edwards, EMS
Administrative Supervisor, presented a drug/alcohol testing policy.  She explained that the policy provides
for testing for pre-employment, post-accident, random and reasonable
suspicion.

County Attorney Donna Shumate stated that she has reviewed this information.

County Manager Don Adams explained OccuTest will provide baseline
testing for $2,180.70 and will provide all forms of testing.  He explained the process for testing.

Linda
Edwards stated that a tentative date for
training has been set for next Tuesday.

Commissioner Randy
Miller made a motion to approve the drug-free policy.  Commissioner Milly
Richardson seconded the motion.  Vote 5:0.

Commissioner Steve
Roten, County Manager Don Adams and Linda Edwards discussed the testing aspect of this
policy including the amount of funding for the testing.

Chair Ken Richardson,
County Manager Don Adams and Linda Edwards discussed the baseline testing.  County Manager
Don Adams stated that he recommends
the baseline testing.

Commissioner Milly
Richardson made a motion to approve the proposal from OccuTest.  Commissioner Doug
Murphy seconded the motion.  Vote 5:0.

Commissioner Milly
Richardson and Linda Edwards discussed
protocol for calling helicopter assistance.

County Manager Don Adams talked about the PARTF grant public
hearing scheduled for the first meeting in January for the soccer fields.  He reviewed the proposed changes from
the first application including a walking track and picnic shelter at the
location and working to keep it in the same project budget.

County Manager Don Adams presented a resolution from Laurel Springs
Volunteer Fire Department regarding a loan to purchase a fire truck.  He explained that this is stating that
the fire department is eligible for a tax exempt loan, and does not obligate
the County.

Commissioner Milly
Richardson made a motion to approve.
Commissioner Randy Miller seconded the motion.  Vote 5:0.

County Manager Don Adams presented budget amendment General Fund #9
in the amount of $150 for the surplus sale proceeds court ordered to go to
Alleghany County Schools.

Commissioner Milly Richardson made a motion to approve budget
amendment General Fund #9 in the amount of $150.  Commissioner Doug Murphy seconded the
motion.  Vote 5:0.

County Manager Don Adams
presented budget amendment General Fund #10 in the amount of $2,009 for an
increase in public assistance.

Commissioner Milly Richardson made a motion to approve budget
amendment General Fund #10 in the amount of $2,009.  Commissioner Doug Murphy seconded the
motion.  Vote 5:0.

Commissioner Milly Richardson asked the Board to consider the tax
status on the old Charleston Forge building by giving him a partial tax
deferment on the property.  She said
it would be a nice gesture to do that since he is trying to promote economic
growth.

County Manager Don Adams explained NCGS 158-7.1 does allow for
certain relief, and the County has to take into consideration new taxes coming
into the tax base.  He used John
Miller as an example and explained how that worked.  He talked about if a company is about to
move into the building, then he would approach the Rural Center
to assist with grants then take the additional tax base growth into
consideration.  He used Martin
Marietta as an example because the building was in place so their equipment was
the only thing added to the tax base.

Commissioner Milly Richardson
talked about the Board should look at this when something is coming into the
building.

County Manager Don Adams informed the Board that there is a vacant
position at the Transfer Facility of Equipment Operator, grade 60, $22,784.  He asked permission to advertise to fill
the position.

Commissioner Doug Murphy made a motion to allow the position to
be filled.  Commissioner Milly
Richardson seconded the motion.

Commissioner Milly Richardson and Clerk to the Board Karen Evans
discussed the process of taking previous applications and placing them in
consideration this time.

The Board voted on
motion on floor.  Vote 5:0.

County
Manager Don
Adams passed out EMS sprinkler
system bids.  He reviewed the bids:
Fire Technologies, Inc. $19,760; Twin City Sprinkler Co.,
Inc. $25,500, K&S Sprinkler Company, Inc. $26,395 and Absolute Fire Control
$29,810.

Commissioner Milly
Richardson made a motion to allow the County Manager
to move forward with Fire Technologies, Inc.  Commissioner Randy Miller seconded the
motion.  Vote 5:0.

Commissioner Randy
Miller thanked everyone for their hard work and working together.

Being
no further business, Commissioner Doug
Murphy made a motion to adjourn at 7:34pm.
Commissioner Milly Richardson
seconded the motion.  Vote 5:0.

Respectfully
submitted,

Karen Evans

Clerk to the Board

Attest:

Ken Richardson

Chairman