&=
nbsp; The
Alleghany County Board of Commissioners met in regular session on Monday, December 7, 2009, at 6:30pm in the Board Meetin=
g Room of
the County Administration Buil=
ding,
348 South Main Street,
Sparta, North Caro=
lina.
=
Present: Chair Ken Richardson, Vice-Chair R=
andy
Miller, Commissioner Milly Richardson,
Commissioner Doug Murphy, Commissioner Steve Roten, County
Attorney Donna Shumate, County Manager
Don Adams, and Clerk to the Bo=
ard Karen Evans.
County M=
anager Don Adams called the meeting =
to
order.
Commissioner
Randy Miller led the Pledge of Allegiance and opened the meeting with a pra=
yer.
Commissioner Doug
Murphy made a motion to approve the agenda for this December 7, 2=
009,
meeting. Commissioner Milly
Richardson seconded the motion. Vote
5:0.
AGENDA
Monday,
De=
cember 7, 2009
=
6:30 PM
6:30 &=
nbsp; Meeting Called To Order <=
/o:p>
Pledge of Allegiance and Praye=
r
&=
nbsp; &nbs=
p; Motion
on Agenda for December
7, 2009, meeting
Motion on Minutes for November 16 & 23, 2009, meetin=
gs
6:35 A. &nbs=
p; Elect
Chair/Vice-Chair
B. &nbs=
p; Public
Comments—30 minutes
C. &nbs=
p; Appoint
Clerk to the Board
D. &nbs=
p; Appoint
County Attorney
E. &nbs=
p; Board
Appointments
F. &nbs=
p; Rules
of Procedures
G. &nbs=
p; Travis
Dalton
&=
nbsp; &nbs=
p; RE:
Brooks Farm Preliminary Plat
&=
nbsp; H. Linda
Edwards
&=
nbsp; &nbs=
p; RE: Updated EMS=
Drug and Alcohol Policy
&=
nbsp; I. &=
nbsp; County Business
1. PARTF Grant =
2. Laurel Springs Volunteer Fire Department
Resolution
3. Budget Amendment—Surplus=
Sale
4. Charleston Forge Building Tax Status
5. Budget Amendment—Social
Services
6. Vacant Positions Request<=
/o:p>
7. EMS Building Sprinkler System Bids
8. Other Business
9. Adjourn
Commissioner Milly Richardson made a
motion to approve the minutes for the November 16 and 23, 2009, meeting. Commissioner Doug
Murphy seconded the motion. Vote 5:0.
Commissioner Doug
Murphy nominated Ken Richardson for Chair. Commissioner Randy Miller seconded=
the
motion. Vote 5:0. =
Chair Ken Richardson thanked the Bo=
ard
for the opportunity to serve as the Chair.=
Chair Ken Richardson nominated Randy
Miller as Vice-Chair. Commiss=
ioner
Milly Richardson seconded the motion.
Vote 5:0.
Chair Ken Richard=
son asked
for public comments. None were
received. He closed the public
comments portion of the meeting.
=
Commissioner Doug Murphy made a motion to reappoint Karen E=
vans
as Clerk to the Board. Commis=
sioner
Randy Miller seconded the motion.
Vote 5:0.
=
Commissioner Randy
Miller made a motion to reappoint Donna Shumate=
as
the County Attorney. Commissioner Milly Richardson seco=
nded
the motion. Vote 5:0.
=
Chair Ken Richard=
son
talked about board appointments. He
asked for discussion from the Commissioners.
=
The Board of
Commissioners discussed the board appointments. They decided on the following chan=
ges:
Blue Ridge RC&=
;D &=
nbsp; &=
nbsp; &nbs=
p; Milly
Richardson
CJPP &=
nbsp; &nbs=
p; &=
nbsp; &=
nbsp; &nbs=
p; Steve
Roten
JCPC &=
nbsp; &nbs=
p; &=
nbsp; &=
nbsp; &nbs=
p; Randy
Miller
New River Service
Authority Board &nbs=
p; Milly
Richardson as
at-large member
Sparta
Revitalization Committee &=
nbsp; Randy
Miller
=
Chair Ken Richard=
son
asked the Board for discussion on the current rules of procedures.
=
Commissioner Milly
Richardson made a motion to accept the Board appointments as previous
discussed. Commissioner Randy=
Miller
seconded the motion. Vote 5:0=
.
=
Commissioner Doug Murphy asked about meeting times/places b=
ecause
he was approached by someone in the county to see if the Board will meet at
various places in the county.
=
The Board discuss=
ed
the request and decided to not change the meeting location.
=
Commissioner Randy
Miller made a motion to adopt the rules of procedures. Commissioner Milly Richardson seco=
nded
the motion. Vote 5:0.
=
Travis Dalton,
Planner, presented a plat showing a 90.349 acre tract located in Gap Civil
Township to be divi=
ded
into 28 lots using one existing State maintained road to connect to a serie=
s of
private roads and one private driveway which will be constructed in complia=
nce
with the Land Subdivision Ordinance.
He explained that he has reviewed the plat and recommends the Board =
to
provide preliminary plat approval for Brooks Farm Property.
=
Commissioner Randy
Miller made a motion to approve the preliminary plat. Commissioner Doug
Murphy seconded the motion. Vote 5:0.
=
Linda Edwards, EMS
Administrative Supervisor, presented a drug/alcohol testing policy. She explained that the policy provi=
des
for testing for pre-employment, post-accident, random and reasonable
suspicion. =
=
County Attorney Donna Shumate stated that she has reviewed thi=
s information.
=
County Manager Don Adams explained OccuTest will provide base=
line
testing for $2,180.70 and will provide all forms of testing. He explained the process for testi=
ng.
=
Linda
Edwards stated that a tentative date =
for
training has been set for next Tuesday.&nb=
sp;
=
Commissioner Randy
Miller made a motion to approve the drug-free policy. Commissioner Milly
Richardson seconded the motion. Vote 5:0.
=
Commissioner Steve
Roten, County Manager Don Adams and Linda Edwards discussed the testing aspect of =
this
policy including the amount of funding for the testing.
=
Chair Ken Richard=
son,
County Manager Don Adams and <=
st1:PersonName
w:st=3D"on">Linda Edwards discussed the baseline testing.<=
span
style=3D'mso-spacerun:yes'> County Manager
Don Adams stated that he recom=
mends
the baseline testing.
=
Commissioner Milly
Richardson made a motion to approve the proposal from OccuTest. Commissioner Doug
Murphy seconded the motion. Vote 5:0.
=
Commissioner Milly
Richardson and Linda Edwards d=
iscussed
protocol for calling helicopter assistance.
=
County Manager Don Adams talked about the PARTF grant public
hearing scheduled for the first meeting in January for the soccer fields. He reviewed the proposed changes f=
rom
the first application including a walking track and picnic shelter at the
location and working to keep it in the same project budget.
=
County Manager Don Adams presented a resolution from Laurel S=
prings
Volunteer Fire Department regarding a loan to purchase a fire truck. He explained that this is stating =
that
the fire department is eligible for a tax exempt loan, and does not obligate
the County.
=
Commissioner Milly
Richardson made a motion to approve.
Commissioner Randy Miller seconded the motion. Vote 5:0.
=
County Manager Don Adams presented budget amendment General F=
und #9
in the amount of $150 for the surplus sale proceeds court ordered to go to
Alleghany County Schools.
=
Commissioner Milly Richardson made a motion to approve budg=
et
amendment General Fund #9 in the amount of $150. Commissioner Doug Murphy seconded =
the
motion. Vote 5:0. =
=
County Manager Don Adams
presented budget amendment General Fund #10 in the amount of $2,009 for an
increase in public assistance.
=
Commissioner Milly Richardson made a motion to approve budg=
et
amendment General Fund #10 in the amount of $2,009. Commissioner Doug Murphy seconded =
the
motion. Vote 5:0. =
=
Commissioner Milly Richardson asked the Board to consider t=
he tax
status on the old Charleston Forge building by giving him a partial tax
deferment on the property. Sh=
e said
it would be a nice gesture to do that since he is trying to promote economic
growth.
=
County Manager Don Adams explained NCGS 158-7.1 does allow for
certain relief, and the County has to take into consideration new taxes com=
ing
into the tax base. He used Jo=
hn
Miller as an example and explained how that worked. He talked about if a company is ab=
out to
move into the building, then he would approach the <=
st1:PlaceName
w:st=3D"on">Rural Center
to assist with grants then take the additional tax base growth into
consideration. He used Martin
Marietta as an example because the building was in place so their equipment=
was
the only thing added to the tax base.
=
Commissioner Milly Richardson
talked about the Board should look at this when something is coming into the
building. <=
/p>
=
County Manager Don Adams informed the Board that there is a v=
acant
position at the Transfer Facility of Equipment Operator, grade 60, $22,784.=
He asked permission to advertise t=
o fill
the position.
=
Commissioner Doug Murphy made a motion to allow the positio=
n to
be filled. Commissioner Milly
Richardson seconded the motion.
=
Commissioner Milly Richardson and Clerk to the Board Karen =
Evans
discussed the process of taking previous applications and placing them in
consideration this time.
=
The Board voted on
motion on floor. Vote 5:0.
=
=
County
Manager Don
Adams passed out EMS s=
prinkler
system bids. He reviewed the =
bids:
Fire Technologies, Inc. $19,760; Twin City Sprinkler Co.,
Inc. $25,500, K&S Sprinkler Company, Inc. $26,395 and Absolute Fire Con=
trol
$29,810.
=
Commissioner Milly
Richardson made a motion to allow the County Manager
to move forward with Fire Technologies, Inc. Commissioner Randy Miller seconded=
the
motion. Vote 5:0. =
=
Commissioner Randy
Miller thanked everyone for their hard work and working together.
=
Being
no further business, Commissioner Doug
Murphy made a motion to adjourn at 7:34pm.
Commissioner Milly Richardson
seconded the motion. Vote 5:0=
.
Respectfully
submitted, &nb=
sp;
=
=
Karen Evans &=
nbsp; &nbs=
p;
Clerk to the Boar=
d &=
nbsp;
=
Attest:
=
=
Ken Richardson
Chairman