&=
nbsp; The Alleghany County Board of Commissioners met in regul=
ar
session on Monda=
y, December 1, =
2008,
at 6:30pm in the=
Board
Meeting Room of the Count=
y
Administration Building,
348 South Main Street,
Sparta, North Caro=
lina.
=
&=
nbsp; Present: Chair Ken Richardson, Vice-Chair R=
andy
Miller, Commissioner Doug Murphy, Commissioner Milly =
Richardson,
Commissioner Steve Roten, County
Attorney
Donna Shumate, Co=
unty
Manager Don Adams, and Clerk t=
o the
Board Karen
Evans.
County M=
anager D=
on Adams
called the meeting to order.
Commissioner
Randy Miller led the Pledge of Allegiance and opened the meeting with a pra=
yer.
Commission=
er
Milly Richardson made a motion to approve the agenda for this December 1, 2=
008,
meeting. Commissioner Doug Murphy seconded the motion. Vote 5:0.
=
AGENDA
Monday,
De=
cember 1, 2008
6:30 PM
6:30 &=
nbsp; Meeting Called To Order <=
/o:p>
Pledge of Allegiance and Praye=
r
&=
nbsp; &nbs=
p; Motion
on Agenda for December
1, 2008, meeting
Motion on Minutes for September 29 and November 17, 2008,
meetings
6:35 A. &nbs=
p; Elect
Chair/Vice-Chair
B. =
Public Comments—30 minutes
C. =
Register of Deeds Bond
D. =
Appoint Clerk to the Board
E. =
Appoint County
Attorney=
F. =
Board Appointments
G. =
Meeting Procedures
H. =
County B=
usiness
1. County Seal=
License Agreement<=
/span>
2. Social Services Budget Amendme=
nt
3. Legal Fees Budget Amendment
4. Deed Correction
5. Other Business
6. Adjourn
=
Commissioner
Milly Richardson made a motion to approve the minutes for the September 29 =
and November 17<=
span
style=3D'mso-bidi-font-size:12.0pt;mso-bidi-font-family:Arial'>, 2008, meetings. Commissioner Randy
Miller seconded
the motion. Vote 5:0.
Commissioner Randy
Miller made a motion to nominate Ken Richardson as Chairman. Commissioner Doug
Murphy seconded the motion. Vote 4:1 (Steve Roten).<=
/o:p>
=
Chair Ken Richard=
son
thanked the Board for their confidence in him. He talked about the Board being a =
team,
working together and looking forward to working with everyone.
=
Commissioner Doug Murphy made a motion to nominate as Randy
Miller as Vice-Chair. Commiss=
ioner
Milly Richardson seconded the motion. Vote 5:0.
=
Chair
Ken Richardson opened the public comments’ portion of the meeting and
asked for public comments. No=
ne
were received. He closed
the public comments’ portion of the meeting.
County Manager Don Adams explained that the Board has to cons=
ider
the amount of the Register of Deeds’ bond according to the North Caro=
lina
General Statute, which is currently set at $25,000.
=
The Board and the=
County Manager
talked about the amount of the bond.
=
Commissioner Milly
Richardson made a motion to approve the Register of Deeds bond. Commissioner Randy Miller seconded=
the
motion. Vote 5:0. =
=
Commissioner Doug Murphy made a motion to retain the current
Clerk to the Board. Commissio=
ner
Milly Richardson seconded the motion.
Vote 5:0.
=
Commissioner Randy
Miller made a motion to reappoint Donna Shumate=
as
County Attorney. Commissioner Milly Richardson seco=
nded
the motion. Vote 5:0.
=
The Board of
Commissioners discussed the following board appointments with recommended
appointments:
Appalachian Distr=
ict
Health Department &n=
bsp; Ken
Richardson
Blue
Ridge RC&D =
&nb=
sp; =
&nb=
sp; Randy
Miller
Court Security
Commission &nb=
sp; =
&nb=
sp; Steve
Roten
Extension Advisory
Leadership Council &=
nbsp; Steve
Roten
High Country RPO
Advisory Committee &=
nbsp; Randy
Miller
Job Link Manageme=
nt
Team &nb=
sp; =
&nb=
sp; Randy
Miller
Smoky Mountain Center =
; &n=
bsp; =
; Doug
Murphy
Partnership for
Children =
; &n=
bsp; =
; Doug
Murphy
Grayson/Alleghany
Joint Water Authority &nbs=
p; Randy
Miller
=
Commissioner
Milly Richardson made a motion to approve the recommended board
appointments. Commissioner Do=
ug
Murphy seconded the motion. V=
ote
5:0.
=
Chair Ken Richard=
son
talked about the last joint meeting with the Board of Education and having a
joint study committee between the two boards. He asked if Commissioner Doug Murphy and Commissioner Randy Miller woul=
d be
willing to serve on that committee and report back to the Commissioners on
their activities.
=
Commissioner Doug=
Murphy
and Commissioner Randy Miller agreed.
=
Chair Ken Richard=
son
reminded everyone about him and Commissioner Ra=
ndy
Miller serving on the salary subcommittee regarding Count=
y employees salaries.
=
Commissioner Randy Miller talked about one particular part =
has already
been helped but everything needs to be looked at. He further talked about they have =
asked
the County Manager to provide numbers at the first of the year to see how m=
uch
money the Board will need to be looking at.
=
The Board of
Commissioners discussed each page of the rules of procedures including the
following changes; update the location of the meetings, notices to be poste=
d on
the bulletin board at the County
Administration Building,
deleting a sentence in the informal public comments section regarding
appointments and procedures for appointments made to boards.
=
Commissioner Milly
Richardson made a motion to adopt the 2008 rules of procedure. Commissioner Doug
Murphy seconded the motion. Vote 5:0.
=
=
County
Manager Don
Adams reviewed the county seal license agreement between =
Alleghany County, North
Carolina and Alleghany Sesquicentennial celebrati=
on
finance committee. He explain=
ed
that the agreement is granting them permission to use the county seal in
promoting the celebration.
=
Sandy
Carter showed the Board a copy of how the
group is proposing to use the seal.
She explained making the seal with the banner across the bottom as t=
he
official seal for the celebration and reasons why having the official seal
including the seal will be on items promoting the celebration. She talked about celebration produ=
cts are
available at Imaging Specialists.
=
Commissioner Milly
Richardson made a motion to approve the license agreement. Commissioner Doug
Murphy seconded the motion. Vote 5:0.
=
County Manager Don Adams presented budget amendment General F=
und #19
in the amount of $40,566 for Crisis Intervention. He explained that the DSS Director=
just
learned today that additional monies have been received from the State.
=
Commissioner Doug
Murphy made a motion to approve budget amendment General Fund #19 in the am=
ount
of $40,566. Commissioner Randy
Miller seconded the motion. V=
ote
5:0.
=
County Manager Don Adams presented budget amendment #20 in the
amount of $5,610 for legal fees. He
explained that this is for Donna Shumate to
serve as the Planning Board attorney.
He further explained that this covers 4½ of Planning Board wo=
rk hours
per month.
=
Commissioner Doug
Murphy made a motion to approve budget amendment #20 in the amount of
$5,610. Commissioner Randy Mi=
ller
seconded the motion. Vote 5:0=
.
=
County Attorney Donna Shumate talked about an error on a deed =
from
the County to Satterwhite Properties in 1998. She explained that the deed states=
that
all the undivided interest in the parcel was deeded. She stated that she is requesting =
that
it be corrected because the County owned all of the property. She explained that the deed had a =
resolution
attached showing the intent to sell all of the property.<=
/p>
=
Commissioner Milly
Richardson made a motion to approve action allowing for the correction. Commissioner Randy Miller seconded=
the
motion. Vote 5:0. =
=
Commissioner Milly
Richardson explained that she had requested the County Manager
to get figures together about the State taking money away from the County.<=
span
style=3D'mso-spacerun:yes'> She talked about the intangibles w=
ere taken
away years ago. She said that=
she asked
him to look to see what other items that may be taken away.
=
County Manager Don Adams talked about most agencies that rely=
on
state funds are seeing an immediate impact like mental health and the exten=
sion
service. He further talked ab=
out maybe
later seeing impacts to social services, such as, daycare monies. He stated that there are a handful=
of
funds not associated with programs or agencies; beer & wine tax, cable
franchise, ADM monies, ABC revenues and lottery proceeds. He said that the County has alread=
y drawn
done $83,000 leaving approximately $145,000 remaining. He explained that as soon as lotte=
ry
money hits the account, the County draws it down. He reiterated that what is hitting the departments is state agencies.
=
Commissioner Doug
Murphy asked is there a chance that the funds can be given back to the state
agencies.
=
County Manager Don Adams answered yes.
=
County Manager Don Adams talked about the earlier projections=
for
property tax and sales taxes. He
said he can come back in February to be able to tell if the County will be
struggling. He talked about t=
wo
areas of concerns; Register of Deeds fees and building inspections fees.
=
Commissioner Milly
Richardson talked about states all over the Country are talking about neede=
d cuts. She said that the Board needs to be
aware that we may have to make cuts, and to be prepared.<=
/p>
=
Commissioner Doug
Murphy stated that everyone is aware of the economy and will see more in
January about the County’s status.&n=
bsp;
=
Commissioner Milly
Richardson reiterated that the Board needs to be thinking about what we may
have to do if we have to do it.
=
Commissioner Randy
Miller welcomed Steve Roten to the Board and offered his assistance if he h=
as
any questions.
=
Commissioner Randy
Miller asked when the Cou=
nty
Manager can bring a=
QZAB
report/update to the Board.
=
County Manager Don Adams said he could bring it back to the n=
ext
meeting.
=
Commissioner Milly
Richardson and County Manager Don Adams
discussed the transfer facility scales’ timeline including the tempor=
ary
scales and pouring concrete.
Being
no further business, Commissioner Milly Richardson made a motion to adjourn=
at 7:30pm. Commissioner Randy
Miller seconded the motion. Vote 5:0.
Respectfully
submitted, &nb=
sp;
=
=
Karen Evans &=
nbsp; &nbs=
p;
Clerk to the Boar=
d &=
nbsp;
=
Attest:
=
=
Ken Richardson
Chairman