The Alleghany County Board of Commissioners met in
regular session on Monday, October 19, 2009, at 3:30pm in the Board Meeting
Room of the County Administration Building, 348 South Main Street, Sparta,
North Carolina.

Present:
Chair Ken Richardson, Commissioner Doug Murphy, Commissioner Milly
Richardson, Commissioner Steve Roten, County Attorney Donna Shumate, County
Manager Don Adams and Clerk to the Board Karen Evans.  Vice-Chair Randy Miller was present but
arrived late.

Chair Ken Richardson called the meeting to order.

Commissioner Steve Roten led the Pledge of Allegiance
and opened the meeting with a prayer.

Chair Ken Richardson stated that item C needs to be
deleted from the agenda.

Commissioner Doug Murphy made a motion to approve the
agenda for this October 19, 2009, meeting.  Commissioner Steve Roten seconded the
motion.  Vote 4:0.

AGENDA

Monday, October 19, 2009

3:30 PM

3:30                Meeting
Called To Order, Pledge of Allegiance and Prayer

Motion
on Agenda for October 19, 2009, meeting

Motion
on Minutes for October 5, 2009, meeting

Motion
on September Tax Releases and Refunds

3:35    A.        Public
Comments—30 minutes

B.
Ned Fowler

RE:
Northwestern Regional Housing Authority Annual Report and Reappointment

C.
June Pilley                                        (deleted)

RE: Cats on Parkway Lane

D.        Dan
Biggins

RE: Green Energy Solutions

E.
EMS Annual
Report

F.
Library
Annual Report

G.
County
Business

1.
EMS
Building—Interior Bids

2.
Rural Center
Resolution

3.
911 Upgrade
Budget Amendments

4.
Other Business

5.
Closed
Session—NCGS 143-318.11 (a) (4)—economic development

NCGS 143-318.11 (a) (6)—personnel

6.
Adjourn

Commissioner
Milly Richardson made a motion to approve the minutes for the October 5, 2009,
meeting.   Commissioner Steve Roten seconded the
motion.  Vote 4:0.

Commissioner
Milly Richardson made a motion to approve the real refunds and releases for September.  Commissioner Doug Murphy seconded the
motion.  Vote 4:0.

Commissioner
Doug Murphy made a motion to approve the auto refunds and releases for September.  Commissioner Milly Richardson seconded
the motion.  Vote 4:0.

Chair
Ken Richardson opened the public comments portion of the meeting.  He asked for public comments.  None were received.  He closed the public comments portion of
the meeting.

Commissioner
Randy Miller arrived at 3:35pm.

Ned
Fowler with Northwestern Regional Housing Authority came before the Board to
present a report regarding housing in the region.  He talked about how they work to find
housing for people in the region.
He gave the Board a copy of their annual report including the annual
program expenditures by county and the number of people assisted in Alleghany
County.  He explained that he
recently signed paperwork for housing needs in the region.  He further explained how these funds
will benefit Alleghany County’s people.  He talked about the State law regarding
appointments to the Housing Authority.
He further talked about Leo Tompkins and his accomplishments with the
Authority on behalf of Alleghany County.
He said that Mr. Tompkins needs to be reappointed to the Northwestern
Regional Housing Authority, if the Board wishes to do so.

Leo
Tompkins stated his appreciation for the Board’s support for his
appointments on this Authority.  He
thanked each Board member and the County Manager for their concern and efforts
for Glade Creek Elementary School.

Chair
Ken Richardson thanked Ned Fowler and the Northwestern Regional Housing
Authority for their efforts with housing in Alleghany County.

Commissioner
Milly Richardson made a motion to approve the reappointment of Leo Tompkins to
the Northwestern Regional Housing Authority.  Commissioner Steve Roten seconded the
motion.  Vote 5:0.

Dan
Biggins came before the Board to talk about he has recently became involved
with Vanir Energy.  He talked about
this company will come in to install and finance a solar unit for heating water
and/or heating/air.  He further
talked about working on the Jail to see if the facility qualifies for the
systems.  He explained that he is
also looking at the Courthouse to see if any money can be saved for that
heating/air.  He further explained
that the warranty is for 30 years.
He said that they are in the process of talking to the schools.  He explained solar costs versus
propane.  He described their project
at Alleghany Inn.  He talked about
renewable energy tax credits.  He
reviewed how the system works and how the process has been started at the Jail
and the Courthouse.

Commissioner
Doug Murphy and Dan Biggins talked about the renewable tax credits.

Chair
Ken Richardson encouraged Mr. Biggins to continue working on the projects with
the County Manager and come back to the Board when proposals are ready.

Linda
Edwards, EMS Administrative Supervisor, came before the Board to present the
annual EMS report.  She thanked the
Board regarding their activities regarding the fire damage.  She provided an update to the Board
about replacing the equipment that was lost in the fire.  She talked about trainings attended by
EMS personnel including the RSI training and recently received approval for the
EMS System Plan and newly adopted protocols.  She further talked about feedback and
suggestions received to allow EMS to improve response times and patient
care.  She presented information
regarding their response time for calls, number of calls last year and the number
of loaded-patient miles.

Chair
Ken Richardson and Linda Edwards talked about the revenues for EMS.  She stated she is comfortable with the
revenues at this point.

Debbie
Brewer with the Alleghany County Library presented the Library’s annual
report describing the number of participates and the computer usage during the
last year.  She talked about how the
regional library system has grown and the benefits for the people in Alleghany
County.  She reviewed the number of
adult patrons and juvenile patrons and the number of people coming to the
library.  She explained the
information in the handouts that she provided to each Board member regarding
the library’s activities during the year.

Chair
Ken Richardson and Debbie Brewer talked about the library board meetings are
open to the public and anyone is welcome to attend to find out what is going on
at the library.

County
Manager Don Adams discussed an updated version about the EMS building’s
interior bids in the amount of $158,557.
He said he is still working with the insurance company about how much
the insurance company will be providing.
He reviewed the estimates for the EMS building; Frank Dillard & Sons
$143,137, Fire Alarm system $8,800, Asbestos testing $120 and fixtures $6,500.  He talked about he held a meeting with
the insurance company and the subcontractors.  He reviewed the price for the building
and the cost to the County is $36,159 at this point.  He explained that he just now received
the insurance company’s final number is $137,196, which will make the
County’s cost less.  He said
that he is requesting to formally award the interior bid to Frank Dillard and
the alarm system to Carpenter Electric.
He explained that he will bring a project ordinance soon.

Commissioner
Milly Richardson made a motion to award the two bids; interior to Frank Dillard
& Sons and fire alarm system to Carpenter Electric for the EMS building.  Commissioner Doug Murphy seconded the
motion. Vote 5:0.

County
Manager Don Adams presented a resolution for the Rural Center for the grant
application for the water/sewer needs at Glade Creek Elementary School.  He read the resolution.

Commissioner
Milly Richardson made a motion to approve the resolution.  Commissioner Doug Murphy seconded the
motion.  Vote 5:0.

County
Manager Don Adams presented budget amendment General Fund #6 in the amount of
$8,043 for the 911 contract.  He
explained that this for the NetClock.

Commissioner
Milly Richardson made a motion to approve budget amendment General Fund #6 in
the amount of $8,043.  Commissioner
Steve Roten seconded the motion.
Vote 5:0.

County
Manager Don Adams presented budget amendment E911 Fund #1 in the amount of
$205,566 and #2 in the amount of $47,660 for the 911 system.  He reminded the Board that these 911
system items were discussed and approved at the last meeting.

Commissioner
Doug Murphy made a motion to approve budget amendment E911 Fund #1 in the
amount of $205,566 and #2 in the amount of $47,660. Commissioner Milly
Richardson seconded the motion.
Vote 5:0.

County
Manager Don Adams updated the Board about the track loader at the Transfer
Facility has broken down, will have to have a new motor and more information will
come up at the next meeting.  He
explained that Larry Davis is gathering prices for the engine.  He further explained that it was
purchased in 1985 and rebuilt in 1992.
He talked about what the track loader is used for and how often it is
used.

Commissioner
Milly Richardson said that a lady approached her stating that it would be nice
to have recycling centers at the fire departments, and she told her that the
Board would keep it in mind.

Commissioner Steve Roten made a motion to
go into closed session at 4:20pm under NCGS 143-318.11 (a) (4)—economic
development and (a) (6)—personnel.
Commissioner Milly Richardson seconded the motion.  Vote 5:0.

Commissioner Doug Murphy made a motion
to adjourn closed session at 4:52pm and reconvene the regular meeting.  Commissioner Randy Miller seconded the
motion.  Vote 5:0.

Chair Ken Richardson stated no
decisions were made during closed session.

Being no further business, Commissioner
Milly Richardson made a motion to adjourn at 4:54pm.  Commissioner Randy Miller seconded the
motion.  Vote 5:0.

Respectfully Submitted,

Karen Evans

Clerk to the Board

Attest:

Ken Richardson

Chairman