The Alleghany County Board of Commissioners met=
in
regular session on Monday, October 19, 2009, at 3:30pm in the Board Meeting
Room of the County Administration Building, 348 South Main Street, Sparta,
North Carolina.
Present:
Chair Ken Richardson, Commissioner Doug Murphy, Commissioner Milly
Richardson, Commissioner Steve Roten, County Attorney Donna Shumate, County
Manager Don Adams and Clerk to the Board Karen Evans. Vice-Chair Randy Miller was presen=
t but
arrived late.
Chair Ken Richardson called the meeting to orde=
r.
Commissioner Steve Roten led the Pledge of Alle=
giance
and opened the meeting with a prayer.
Chair Ken Richardson stated that item C needs t=
o be
deleted from the agenda.
Commissioner Doug Murphy made a motion to appro=
ve the
agenda for this October 19, 2009, meeting. Commissioner Steve Roten seconded t=
he
motion. Vote 4:0.
AGENDA
Monday, October 19, 2009
3:30 PM
3:30 =
Meeting
Called To Order, Pledge of Allegiance and Prayer
=
M=
otion
on Agenda for October 19, 2009, meeting
Motion
on Minutes for October 5, 2009, meeting
Motion
on September Tax Releases and Refunds
3:35 A. =
Public
Comments—30 minutes
B. &n=
bsp;
Ned Fow=
ler
RE:
Northwestern Regional Housing Authority Annual Report and Reappointment
C. &n=
bsp;
June Pi=
lley &nb=
sp; =
&nb=
sp; (deleted)
RE: Cats on Parkway Lane
D. Dan
Biggins
RE: Green Energy Solutions
E. &n=
bsp;
EMS Ann=
ual
Report
F. &n=
bsp;
Library
Annual Report
G. &n=
bsp;
County
Business
1. &n=
bsp;
EMS
Building—Interior Bids
2. &n=
bsp;
Rural Cent=
er
Resolution
3. &n=
bsp;
911 Upgrade
Budget Amendments
4. &n=
bsp;
Other Busi=
ness
5. &n=
bsp;
Closed
Session—NCGS 143-318.11 (a) (4)—economic development
NCGS 143-318.11 (a) (6)—personnel
6. &n=
bsp;
Adjourn
Commissioner
Milly Richardson made a motion to approve the minutes for the October 5, 20=
09,
meeting. Commissioner Steve Roten seconded t=
he
motion. Vote 4:0.
Commissioner
Milly Richardson made a motion to approve the real refunds and releases for=
September. Commissioner Doug Murphy seconded =
the
motion. Vote 4:0.
Commissioner
Doug Murphy made a motion to approve the auto refunds and releases for Sept=
ember. Commissioner Milly Richardson seco=
nded
the motion. Vote 4:0.
Chair
Ken Richardson opened the public comments portion of the meeting. He asked for public comments. None were received. He closed the public comments port=
ion of
the meeting.
Commissioner
Randy Miller arrived at 3:35pm.
Ned
Fowler with Northwestern Regional Housing Authority came before the Board to
present a report regarding housing in the region. He talked about how they work to fi=
nd
housing for people in the region.
He gave the Board a copy of their annual report including the annual
program expenditures by county and the number of people assisted in Allegha=
ny
County. He explained that he
recently signed paperwork for housing needs in the region. He further explained how these fun=
ds
will benefit Alleghany County’s people. He talked about the State law rega=
rding
appointments to the Housing Authority.&nbs=
p;
He further talked about Leo Tompkins and his accomplishments with the
Authority on behalf of Alleghany County.&n=
bsp;
He said that Mr. Tompkins needs to be reappointed to the Northwestern
Regional Housing Authority, if the Board wishes to do so.
Leo
Tompkins stated his appreciation for the Board’s support for his
appointments on this Authority. He
thanked each Board member and the County Manager for their concern and effo=
rts
for Glade Creek Elementary School. <=
/span>
Chair
Ken Richardson thanked Ned Fowler and the Northwestern Regional Housing
Authority for their efforts with housing in Alleghany County.
Commissioner
Milly Richardson made a motion to approve the reappointment of Leo Tompkins=
to
the Northwestern Regional Housing Authority. Commissioner Steve Roten seconded =
the
motion. Vote 5:0.
Dan
Biggins came before the Board to talk about he has recently became involved
with Vanir Energy. He talked =
about
this company will come in to install and finance a solar unit for heating w=
ater
and/or heating/air. He further
talked about working on the Jail to see if the facility qualifies for the
systems. He explained that he=
is
also looking at the Courthouse to see if any money can be saved for that
heating/air. He further expla=
ined
that the warranty is for 30 years.
He said that they are in the process of talking to the schools. He explained solar costs versus
propane. He described their p=
roject
at Alleghany Inn. He talked a=
bout
renewable energy tax credits. He
reviewed how the system works and how the process has been started at the J=
ail
and the Courthouse.
Commissioner
Doug Murphy and Dan Biggins talked about the renewable tax credits.
Chair
Ken Richardson encouraged Mr. Biggins to continue working on the projects w=
ith
the County Manager and come back to the Board when proposals are ready.
Linda
Edwards, EMS Administrative Supervisor, came before the Board to present the
annual EMS report. She thanke=
d the
Board regarding their activities regarding the fire damage. She provided an update to the Board
about replacing the equipment that was lost in the fire. She talked about trainings attende=
d by
EMS personnel including the RSI training and recently received approval for=
the
EMS System Plan and newly adopted protocols. She further talked about feedback =
and
suggestions received to allow EMS to improve response times and patient
care. She presented informati=
on
regarding their response time for calls, number of calls last year and the =
number
of loaded-patient miles.
Chair
Ken Richardson and Linda Edwards talked about the revenues for EMS. She stated she is comfortable with=
the
revenues at this point.
Debbie
Brewer with the Alleghany County Library presented the Library’s annu=
al
report describing the number of participates and the computer usage during =
the
last year. She talked about h=
ow the
regional library system has grown and the benefits for the people in Allegh=
any
County. She reviewed the numb=
er of
adult patrons and juvenile patrons and the number of people coming to the
library. She explained the
information in the handouts that she provided to each Board member regarding
the library’s activities during the year.
Chair
Ken Richardson and Debbie Brewer talked about the library board meetings are
open to the public and anyone is welcome to attend to find out what is goin=
g on
at the library.
County
Manager Don Adams discussed an updated version about the EMS building’=
;s
interior bids in the amount of $158,557.&n=
bsp;
He said he is still working with the insurance company about how much
the insurance company will be providing.&n=
bsp;
He reviewed the estimates for the EMS building; Frank Dillard & =
Sons
$143,137, Fire Alarm system $8,800, Asbestos testing $120 and fixtures $6,5=
00. He talked about he held a meeting =
with
the insurance company and the subcontractors. He reviewed the price for the buil=
ding
and the cost to the County is $36,159 at this point. He explained that he just now rece=
ived
the insurance company’s final number is $137,196, which will make the
County’s cost less. He =
said
that he is requesting to formally award the interior bid to Frank Dillard a=
nd
the alarm system to Carpenter Electric.&nb=
sp;
He explained that he will bring a project ordinance soon.
Commissioner
Milly Richardson made a motion to award the two bids; interior to Frank Dil=
lard
& Sons and fire alarm system to Carpenter Electric for the EMS building=
. Commissioner Doug Murphy seconded =
the
motion. Vote 5:0.
County
Manager Don Adams presented a resolution for the Rural Center for the grant
application for the water/sewer needs at Glade Creek Elementary School. He read the resolution.
Commissioner
Milly Richardson made a motion to approve the resolution. Commissioner Doug Murphy seconded =
the
motion. Vote 5:0.
County
Manager Don Adams presented budget amendment General Fund #6 in the amount =
of
$8,043 for the 911 contract. =
He
explained that this for the NetClock.
Commissioner
Milly Richardson made a motion to approve budget amendment General Fund #6 =
in
the amount of $8,043. Commiss=
ioner
Steve Roten seconded the motion.
Vote 5:0.
County
Manager Don Adams presented budget amendment E911 Fund #1 in the amount of
$205,566 and #2 in the amount of $47,660 for the 911 system. He reminded the Board that these 9=
11
system items were discussed and approved at the last meeting.
Commissioner
Doug Murphy made a motion to approve budget amendment E911 Fund #1 in the
amount of $205,566 and #2 in the amount of $47,660. Commissioner Milly
Richardson seconded the motion.
Vote 5:0.
County
Manager Don Adams updated the Board about the track loader at the Transfer
Facility has broken down, will have to have a new motor and more informatio=
n will
come up at the next meeting. =
He
explained that Larry Davis is gathering prices for the engine. He further explained that it was
purchased in 1985 and rebuilt in 1992.&nbs=
p;
He talked about what the track loader is used for and how often it is
used.
Commissioner
Milly Richardson said that a lady approached her stating that it would be n=
ice
to have recycling centers at the fire departments, and she told her that the
Board would keep it in mind.
Commissioner Steve Roten made a mot=
ion to
go into closed session at 4:20pm under NCGS 143-318.11 (a) (4)—econom=
ic
development and (a) (6)—personnel.&n=
bsp;
Commissioner Milly Richardson seconded the motion. Vote 5:0.
Commissioner Doug Murphy made a mot=
ion
to adjourn closed session at 4:52pm and reconvene the regular meeting. Commissioner Randy Miller seconded=
the
motion. Vote 5:0.
Chair Ken Richardson stated no
decisions were made during closed session.
Being no further business, Commissi=
oner
Milly Richardson made a motion to adjourn at 4:54pm. Commissioner Randy Miller seconded=
the
motion. Vote 5:0.
Respectfully Submitted,
Karen Evans
Clerk to the Board
Attest:
Ken Richardson
Chairman