The Alleghany County Board of Commissioners met in
regular session on Monday, September 21, 2009, at 3:30pm in the Board Meeting
Room of the County Administration Building, 348 South Main Street, Sparta,
North Carolina.

Present:
Chair Ken Richardson, Vice-Chair Randy Miller, Commissioner Doug Murphy,
Commissioner Milly Richardson, Commissioner Steve Roten, County Attorney Donna
Shumate, County Manager Don Adams and Clerk to the Board Karen Evans.

Chair Ken Richardson called the meeting to order.

Commissioner Randy Miller led the Pledge of
Allegiance and opened the meeting with a prayer.

Commissioner Milly Richardson made a motion to
approve the agenda for this September 21, 2009, meeting.  Commissioner Doug Murphy seconded the
motion.  Vote 5:0.

AGENDA

Monday, September 21, 2009

3:30 PM

3:30                Meeting
Called To Order, Pledge of Allegiance and Prayer

Motion
on Agenda for September 21, 2009, meeting

Motion
on Minutes for September 14, 2009, meeting

Motion
on August Tax Releases and Refunds

3:35    A.        Public
Comments—30 minutes

B.
Public
Hearing

RE:
Solid Waste Plan Update

C.        Health
Advisory Council Annual Report

D.
Red Cross
Annual Report

E.
Alleghany
Connections Annual Report

F.
County
Business

1.
Planning Board
Appointment

2.
JCPC 20% Match

3.
Budget
Amendments

4.
Dispatch Positions

5.
Other Business

6.
Closed
Session—NCGS 143-318.11 (a) (3)—legal

7.
Adjourn

Commissioner
Doug Murphy made a motion to approve the minutes for the September 14, 2009,
meeting.   Commissioner Milly Richardson seconded
the motion.  Vote 5:0.

Commissioner
Milly Richardson made a motion to approve the real refunds and releases for August.  Commissioner Doug Murphy seconded the
motion.  Vote 5:0.

Commissioner
Milly Richardson made a motion to approve the auto refunds and releases for August.  Commissioner Randy Miller seconded the
motion.  Vote 5:0.

Chair
Ken Richardson opened the public comments portion of the meeting.  He asked for public comments.  None were received.  He closed the public comments portion of
the meeting.

County
Manager Don Adams explained the purpose of the public hearing is to consider
the proposed changes to the solid waste plan that was discussed at the last
meeting.

Chair
Ken Richardson opened the public hearing at 3:37pm regarding the solid waste
plan update.  He asked for public
comments.  None were received.  He closed the public hearing at 3:38pm
and reconvened the regular meeting.

Commissioner
Milly Richardson made a motion to adopt the proposed resolution for the amended
solid waste plan.  Commissioner
Randy Miller seconded the motion.
Vote 5:0.

Luann
Tucker and Coby Larue came before the Board to present the annual report for
the Health Advisory Council.  He
provided brochures to the Board.
She informed the Board about the programs that they have provided during
the year.

The
Board thanked the Health Advisory Council for their work.

Ann
Graves came before the Board to present the annual report for Red Cross.  She presented information to the Board
regarding their profit/loss statement.
She talked about the amount spent on disasters.  She discussed projected expenses versus
actual expenses.  She talked about
their services provided to Alleghany County and services to the Armed Forces plus
their health and safety report.

Chair
Ken Richardson and Ann Graves discussed the tornado events in the spring and
offering assistance to those people.

Chair
Ken Richardson, Commissioner Doug Murphy and Ann Graves discussed the local
blood drives.

The
Board thanked Ann Graves and Red Cross.

Ann
Graves talked about the two trailers that they have purchased to be used for
disasters.  She further talked about
their plans for the trailers including having one in Alleghany County, which
hasn’t worked out.

Commissioner
Steve Roten and Ann Graves discussed the needs for the trailer.  She explained that it must be secured,
and they are making them into office space.  She described other activities that the
trailer will be used for.  She said
that it will be their mobile office wherever they go.

Leann
Joines with Alleghany Connections came before the Board to present their annual
report.  She presented information
about their activities and functions during the past year.  She talked about their association with
the Governor’s One on One program, which has ended on June 30, 2009.  She further talked about the funding by
the Commissioners.  She stated their
appreciation to the Board.

County
Manager Don Adams talked about the Planning Board vacancy.  He explained that no applications were received
and having two from the last time.
He asked Karen Evans to call them and see if they are still interested in
serving on the Planning Board then the Board can decide at the next meeting.

Chair
Ken Richardson and County Manager Don Adams talked about trying to fill the
Cherry Lane slot.  They discussed
the number of seats on the Planning Board; five with two alternates.

County
Manager Don Adams presented a letter from Thomas Kilby
regarding the JCPC program.  He
explained that JCPC received an overall allocation reduction of 5%. He further
explained that the letter is requesting that Alleghany County’s match
remain at 20% of the original amount.
He talked about the difference is $543 that will remain budgeted.

Commissioner
Milly Richardson made a motion to leave the match as it is in the budget.  Commissioner Doug Murphy seconded the
motion.  Vote 5:0.

County
Manager Don Adams presented budget amendment Administration Building Fund #1 in
the amount of $11,256.  He explained
that this is for the transfer to the General Fund that was included in the 2009/2010
budget but wasn’t budgeted in the Administration Fund.

Commissioner
Milly Richardson made a motion to approve budget amendment Administration
Building Fund #1 in the amount of $11,256.
Commissioner Doug Murphy seconded the motion.  Vote 5:0.

County
Manager Don Adams presented budget amendment General Fund #1 in the amount of
$8,250 for Emergency Management.  He
explained that this is for the Homeland Security exercise that Mr. Leftwich
spoke to the Commissioners about.

Commissioner
Milly Richardson made a motion to approve budget amendment General Fund #1 in
the amount of $8,250.  Commissioner
Steve Roten seconded the motion. Vote 5:0.

County
Manager Don Adams presented budget amendment General Fund #2 in the amount of
$77,306 for child development.  He
explained that there is no County money involved.

Commissioner
Doug Murphy made a motion to approve budget amendment General Fund #2 in the
amount of $77,306.  Commissioner
Milly Richardson seconded the motion.
Vote 5:0.

County
Manager Don Adams presented budget amendment General Fund #3 in the amount of
$3,000.  He explained that this is
for the jail study that was completed last year but wasn’t billed until
this year.

Commissioner
Doug Murphy made a motion to approve budget amendment General Fund #3 in the
amount of $3,000.  Commissioner
Milly Richardson seconded the motion.
Vote 5:0.

County
Manager Don Adams presented budget amendment General Fund #4 in the amount of
$39,171.  He explained that this is
for the fire damage replacement for the contents.

Commissioner
Milly Richardson made a motion to approve budget amendment General Fund #4 in
the amount of $39,171.  Commissioner
Doug Murphy seconded the motion.
Vote 5:0.

County
Manager Don Adams presented budget amendment General Fund #5 in the amount of
$1,633 for equipment at Duncan Recreation Center.  He explained that this was for equipment
that was purchased last year and the bill was not turned into the Finance
Office by the cut-off date.

Commissioner
Doug Murphy made a motion to approve budget amendment General Fund #5 in the
amount of $1,633.  Commissioner
Milly Richardson seconded the motion.
Vote 5:0.

County
Manager Don Adams informed the Board that there are two open positions at Dispatch,
starting salary of $23,923.38 at a grade 61.  He said that the Sheriff is requesting
the positions be filled.

Commissioner
Milly Richardson made a motion to approve the request.  Commissioner Doug Murphy seconded the
motion. Vote 5:0.

Commissioner
Doug Murphy talked about the heritage festival’s success.

Chair
Ken Richardson informed everyone that the Lieutenant Governor is coming to be
part of the parade on Saturday.

Chair
Ken Richardson talked about at the heritage festival, the County was presented
a framed letter from the Governor recognizing the Sesquicentennial.  He asked for permission from the Board to
display this in the County Administration Building, as appropriate.

Chair
Ken Richardson talked about on Wednesday morning there will an official from
NCACC here to meet with any Commissioner that would like to discuss anything
with them.

Chair
Ken Richardson talked about senior day on Wednesday at Noon at the Lions Club
and invited everyone to attend.

Chair
Ken Richardson stated that he will ask Gerald Leftwich to find out about the
trailers that Commissioner Roten asked Ann Graves about.

Commissioner Randy Miller made a motion
to go into closed session at 4:15pm under NCGS 143-318.11 (a) (3)—legal.  Commissioner Steve Roten seconded the
motion.  Vote 5:0.

Commissioner Milly Richardson made a
motion to adjourn closed session at 4:53pm and reconvene the regular
meeting.  Commissioner Doug Murphy seconded
the motion.  Vote 5:0.

Chair Ken Richardson stated no
decisions were made during closed session.

Commissioner Milly Richardson made a
motion to award the well drilling bid to Newman Brothers.  Commissioner Randy Miller seconded the
motion.  Vote 5:0.

Chair Ken Richardson recessed the
meeting until Tuesday, September 22 at 7:00pm.

Respectfully Submitted,

Karen Evans

Clerk to the Board

Attest:

Ken Richardson

Chairman