The Alleghany County Board of Commissioners met in regular session on Monday, February 19, 2007, at 3:30pm in the Commissioners Meeting Room of t= he County Administration Building, 348 South Main Street, Sparta, North Caroli= na

The Alleghany County Board of Commissioners met= in regular session on Monday, September 21, 2009, at 3:30pm in the Board Meeti= ng Room of the County Administration Building, 348 South Main Street, Sparta, North Carolina.

Present: Chair Ken Richardson, Vice-Chair Randy Miller, Commissioner Doug Mur= phy, Commissioner Milly Richardson, Commissioner Steve Roten, County Attorney Do= nna Shumate, County Manager Don Adams and Clerk to the Board Karen Evans.

Chair Ken Richardson called the meeting to orde= r.

Commissioner Randy Miller led the Pledge of Allegiance and opened the meeting with a prayer.

Commissioner Milly Richardson made a motion to approve the agenda for this September 21, 2009, meeting. Commissioner Doug Murphy seconded t= he motion. Vote 5:0.<= /span>

AGENDA

Monday, September 21, 2009

3:30 PM

3:30 = Meeting Called To Order, Pledge of Allegiance and Prayer

= M= otion on Agenda for September 21, 2009, meeting

Motion on Minutes for September 14, 2009, meeting

Motion on August Tax Releases and Refunds

3:35 A. = Public Comments—30 minutes

B. &n= bsp; Public Hearing

RE: Solid Waste Plan Update

C. Health Advisory Council Annual Report

D. = Red Cro= ss Annual Report

E. &n= bsp; Allegha= ny Connections Annual Report

F. &n= bsp; County Business

1. &n= bsp; Planning B= oard Appointment

2. &n= bsp; JCPC 20% M= atch

3. &n= bsp; Budget Amendments

4. &n= bsp; Dispatch P= ositions

5. &n= bsp; Other Busi= ness

6. &n= bsp; Closed Session—NCGS 143-318.11 (a) (3)—legal

7. &n= bsp; Adjourn

Commissioner Doug Murphy made a motion to approve the minutes for the September 14, 2009, meeting. Commissioner Milly Richardson secon= ded the motion. Vote 5:0.

Commissioner Milly Richardson made a motion to approve the real refunds and releases for= August. Commissioner Doug Murphy seconded = the motion. Vote 5:0. =

Commissioner Milly Richardson made a motion to approve the auto refunds and releases for= August. Commissioner Randy Miller seconded= the motion. Vote 5:0.<= /span>

Chair Ken Richardson opened the public comments portion of the meeting. He asked for public comments. None were received. He closed the public comments port= ion of the meeting.

County Manager Don Adams explained the purpose of the public hearing is to consider the proposed changes to the solid waste plan that was discussed at the last meeting.

Chair Ken Richardson opened the public hearing at 3:37pm regarding the solid waste plan update. He asked for pub= lic comments. None were received.= He closed the public hearing at 3:= 38pm and reconvened the regular meeting.

Commissioner Milly Richardson made a motion to adopt the proposed resolution for the ame= nded solid waste plan. Commissioner Randy Miller seconded the motion. Vote 5:0.

Luann Tucker and Coby Larue came before the Board to present the annual report for the Health Advisory Council. = He provided brochures to the Board. She informed the Board about the programs that they have provided du= ring the year. <= /p>

The Board thanked the Health Advisory Council for their work.=

Ann Graves came before the Board to present the annual report for Red Cross. She presented information to the B= oard regarding their profit/loss statement.&nbs= p; She talked about the amount spent on disasters. She discussed projected expenses v= ersus actual expenses. She talked a= bout their services provided to Alleghany County and services to the Armed Force= s plus their health and safety report.

Chair Ken Richardson and Ann Graves discussed the tornado events in the spring and offering assistance to those people.

Chair Ken Richardson, Commissioner Doug Murphy and Ann Graves discussed the local blood drives.

The Board thanked Ann Graves and Red Cross.

Ann Graves talked about the two trailers that they have purchased to be used for disasters. She further talked= about their plans for the trailers including having one in Alleghany County, which hasn’t worked out.

Commissioner Steve Roten and Ann Graves discussed the needs for the trailer. She explained that it must be secu= red, and they are making them into office space. She described other activities tha= t the trailer will be used for. She= said that it will be their mobile office wherever they go.

Leann Joines with Alleghany Connections came before the Board to present their an= nual report. She presented informa= tion about their activities and functions during the past year. She talked about their association= with the Governor’s One on One program, which has ended on June 30, 2009.<= span style=3D'mso-spacerun:yes'> She further talked about the fundi= ng by the Commissioners. She stated= their appreciation to the Board.

County Manager Don Adams talked about the Planning Board vacancy. He explained that no applications = were received and having two from the last time. He asked Karen Evans to call them and see if they are still interest= ed in serving on the Planning Board then the Board can decide at the next meeting= .

Chair Ken Richardson and County Manager Don Adams talked about trying to fill the Cherry Lane slot. They discus= sed the number of seats on the Planning Board; five with two alternates. <= /o:p>

County Manager Don Adams presented a letter from Thomas Kilby= regarding the JCPC program. He explained that JCPC received an overall allocation reduction of 5%. He furt= her explained that the letter is requesting that Alleghany County’s match remain at 20% of the original amount. He talked about the difference is $543 that will remain budgeted.

Commissioner Milly Richardson made a motion to leave the match as it is in the budget. Commissioner Doug Murphy seconded = the motion. Vote 5:0. =

County Manager Don Adams presented budget amendment Administration Building Fund #= 1 in the amount of $11,256. He exp= lained that this is for the transfer to the General Fund that was included in the = 2009/2010 budget but wasn’t budgeted in the Administration Fund.

Commissioner Milly Richardson made a motion to approve budget amendment Administration Building Fund #1 in the amount of $11,256.= Commissioner Doug Murphy seconded the motion. Vote 5:0.

County Manager Don Adams presented budget amendment General Fund #1 in the amount = of $8,250 for Emergency Management. He explained that this is for the Homeland Security exercise that Mr. Leftwich spoke to the Commissioners about.

Commissioner Milly Richardson made a motion to approve budget amendment General Fund #1 = in the amount of $8,250. Commiss= ioner Steve Roten seconded the motion. Vote 5:0.

County Manager Don Adams presented budget amendment General Fund #2 in the amount = of $77,306 for child development. He explained that there is no County money involved.

Commissioner Doug Murphy made a motion to approve budget amendment General Fund #2 in the amount of $77,306. Commission= er Milly Richardson seconded the motion. Vote 5:0.

County Manager Don Adams presented budget amendment General Fund #3 in the amount = of $3,000. He explained that thi= s is for the jail study that was completed last year but wasn’t billed unt= il this year.

Commissioner Doug Murphy made a motion to approve budget amendment General Fund #3 in the amount of $3,000. Commissioner Milly Richardson seconded the motion. Vote 5:0.

County Manager Don Adams presented budget amendment General Fund #4 in the amount = of $39,171. He explained that th= is is for the fire damage replacement for the contents.

Commissioner Milly Richardson made a motion to approve budget amendment General Fund #4 = in the amount of $39,171. Commis= sioner Doug Murphy seconded the motion. Vote 5:0.

County Manager Don Adams presented budget amendment General Fund #5 in the amount = of $1,633 for equipment at Duncan Recreation Center. He explained that this was for equ= ipment that was purchased last year and the bill was not turned into the Finance Office by the cut-off date.

Commissioner Doug Murphy made a motion to approve budget amendment General Fund #5 in the amount of $1,633. Commissioner Milly Richardson seconded the motion. Vote 5:0.

County Manager Don Adams informed the Board that there are two open positions at D= ispatch, starting salary of $23,923.38 at a grade 61. He said that the Sheriff is reques= ting the positions be filled.

Commissioner Milly Richardson made a motion to approve the request. Commissioner Doug Murphy seconded = the motion. Vote 5:0.

Commissioner Doug Murphy talked about the heritage festival’s success.<= /span>

Chair Ken Richardson informed everyone that the Lieutenant Governor is coming to = be part of the parade on Saturday.

Chair Ken Richardson talked about at the heritage festival, the County was presen= ted a framed letter from the Governor recognizing the Sesquicentennial. He asked for permission from the B= oard to display this in the County Administration Building, as appropriate.

Chair Ken Richardson talked about on Wednesday morning there will an official from NCACC here to meet with any Commissioner that would like to discuss anything with them.

Chair Ken Richardson talked about senior day on Wednesday at Noon at the Lions Cl= ub and invited everyone to attend.

Chair Ken Richardson stated that he will ask Gerald Leftwich to find out about the trailers that Commissioner Roten asked Ann Graves about. =

Commissioner Randy Miller made a mo= tion to go into closed session at 4:15pm under NCGS 143-318.11 (a) (3)—leg= al. Commissioner Steve Roten seconded = the motion. Vote 5:0. =

Commissioner Milly Richardson made a motion to adjourn closed session at 4:53pm and reconvene the regular meeting. Commissioner Doug Mu= rphy seconded the motion. Vote 5:0.

Chair Ken Richardson stated no decisions were made during closed session.

Commissioner Milly Richardson made a motion to award the well drilling bid to Newman Brothers. Commissioner Randy Miller seconded= the motion. Vote 5:0. =

Chair Ken Richardson recessed the meeting until Tuesday, September 22 at 7:00pm.

Respectfully Submitted,

Karen Evans

Clerk to the Board

Attest:

Ken Richardson

Chairman