MIME-Version: 1.0 Content-Location: file:///C:/A3574792/05-04-09r.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" The Alleghany County Board of Commissioners met in regular session = on Monday, December 1, 1997 at 6:30 PM in the Conference Room of the County Of= fice Building, 90 South Main Street, Sparta, North Carolina

        &= nbsp;   The Alleghany County Board of Commissioners met in regular session on Monday, May 4, 2009, at= 6:30pm in the Board Meetin= g Room of the County Administration Buil= ding, 348 South Main Street, Sparta, North Caro= lina.

 

    =         Present:  Chair Ken Richardson, Vice-Chair R= andy Miller, Commissioner Doug Murphy, Commissioner Milly Richardson, Commission= er Steve Roten, County Attorney Donna Shumate, = County Manager Don Adams, and Clerk to the Bo= ard Karen Evans.  

 

Chair Ken Richardson called the meeting to order.

 

Commissioner Randy Miller led the Pledge of Allegiance and opened the meeting with a pra= yer.

 

Chair Ken Richardson stated that the local coordination plan needs to be added to= the agenda with Alleghany in Motion.

 

Commissioner Doug Murphy made a motion to approve the amended agenda for th= is May 4, 2009, meeting.  Commissioner Randy M= iller seconded the motion.  Vote 5:0.

 

AGENDA

Monday, May= 4, 2009

= 6:30 PM

 

6:30        &= nbsp;       Meeting Called To Order <= /o:p>

Pledge of Allegiance and Praye= r

        &= nbsp;           &nbs= p;   Motion on Agenda for May 4, 2009, meeting

Motion on Minutes for April 20, and April 21, 2009, = meetings

6:35    A.   &nbs= p;    Public Comments—30 minutes

        &= nbsp;   B.        Public Hearing

        &= nbsp;           &nbs= p;   RE: E-911 Road Names

C.   &nbs= p;    Public Hearing

RE:  ARRA Grant Application/Alleghany in Motion

            Local Coordination Plan     &= nbsp;          (added)<= o:p>

D.   &nbs= p;    Dr. Ashley Weekes

RE: Dental Recruitment Contrac= t

Dental Services

E.   &nbs= p;    Veterans Office Annual Report

F.   &nbs= p;     JCPC Annual Report

G.   &nbs= p;    Sparta-Alleghany Volunteer Fire Department Annual Report

H.   &nbs= p;    County Business

1.      NCDOT Resolution

2.      NCDOT Vehicles

3.      Water Authority Resolution

4.      Budget Meetings Schedule<= /o:p>

5.      Jail Budget Amendment

6.      EMS-Lease Budget Amendment

7.      Other Business

8.      Adjourn

 

Commissioner Randy Miller made a mo= tion to approve the minutes for the April 20, and April 21, 2009, meetings.  Commissioner Milly Richardson seco= nded the motion.  Vote 5:0.

 

Chair Ken Richardson asked for public comments.  None were received.  He closed the public comments port= ion of the meeting.

 =

Wendy Williams, E-911 Coordinator/Mapper, c= ame before the Board to present one new road name and one renaming of a road.  She explained each road’s location and the purpose of renaming a road in the joe pl= ace subdivision.

 =

Chair Ken Richardson opened the public hearing regarding the 911 road names at 6:36pm.<= /p>

 

Chair Ken Richardson asked for public comments.&= nbsp; None were received.

 

Chair Ken Richardson closed the public hearing at 6:37pm and reconvened the regular meeting.

 &nb= sp;         

        &= nbsp;   Commissioner Doug Murphy made a motion to approve the road names as presented by the E-9= 11 Coordinator/Mapper.  Commissio= ner Randy Miller seconded the motion.  Vote 5:0.

 

April Hamm, Alleghany in Motion Director, came before the Board to present information regarding the ARRA application.  She talked about including prevent= ive maintenance on the vans for 24 months, facilities equipment replacements and replacing the roof on the maintenance bay.=   She explained that the total is $38,117 with no county match because= it is all federal funds. 

 =

Chair Ken Richard= son and April Hamm talked about staying within their guidelines.

 =

Chair Ken Richardson opened the public hearing regarding the ARRA application at = 6:40pm.<= /p>

 

Chair Ken Richardson asked for public comments.&= nbsp; None were received.

 

Chair Ken Richardson closed the public hearing at 6:41pm and reconvened the regular meeting.

 =

Commissioner Milly Richardson made a motion to approve the ARRA application.  Commissioner Randy Miller seconded the motion.  Vote 5:0.

 =

April Hamm presented the local coordination p= lan.  She stated that this has to be in = place to apply for stimulus funds.  = She explained that a meeting was held with all of the human service entities to identify gaps in transportation services, and this coordination plan is what came out of that meeting.  She talked about a survey was sent to all agencies that could not participate in the meeting.  She reviewed pag= e 18 under actions that is a result of the plan.  She talked about applying for a Se= ction 5310 grant, and the State is reviewing that application at this time.<= /o:p>

 =

Chair Ken Richard= son and April Hamm discussed her satisfaction with the plan, and it showed other areas where transportation services are needed.  She expl= ained the need for the Board to adopt the plan.

 =

Commissioner Randy Miller and A= pril Hamm discussed that they invited anyone who has anything = to do with transportation to the meeting.

 =

Commissioner Randy Miller made a motion to approve the plan.&= nbsp; Commissioner Milly Richardson seconded the motion.  Vote 5:0.

 =

Commissioner Doug Murphy stated his appreciation for applying for these monies.

 =

Commissioner Milly Richardson talked about someone talking with her about staff providing serv= ices outside the hours of 8:00 to 5:00.

 =

Commissioner Doug Murphy talked about the number of positive comments that deal with transportation that he receives.

 =

= County Manager Don Adams introduced Dr. Ashely Weekes who will be providing dental services in Allegh= any County.  He reiterated to the Board that th= e educational loan agreement/contract will provide $21,000; $15,000 from the County and $6,000 from the Town.  He remi= nded everyone that the County had applied for a $36,000 grant to assist with the= renovation project.

 =

Chair Ken Richard= son formally welcomed Dr. Weekes to the community.

 =

Dr. Ashely Weekes= stated that she wanted to thank the Commissioners and the <= st1:PlaceType w:st=3D"on">County Manager for making it possible for her to come here.  She explained that she has shadowed= Dr. Johnson, traveled to the mountains during the summer and has always wanted = to practice in a rural area.  She explained that she is thankful for everyone’s support, and everyone h= as been very supportive.  She tal= ked about the renovations for her facility at 507 North Main Street which will open on July 1.  She explained her mission statemen= t for the practice and using all new technology from digital x-rays, computers in every room to virtually paperless patient records. She said the office will= be open 8:30am to 5:00pm.<= /p>

 =

Commissioner Doug Murphy and Ashley Weekes talked about she= will be providing dental services to children.

 =

Chair Ken Richard= son talked about a lot of residents travel out of town for dental services, and= he is delighted she is here. 

 =

The Board reitera= ted their appreciation.

 =

Commissioner Milly Richardson made a motion to approve the dental contract.  Commissioner Doug Murphy seconded the motion.  Vote 5:0.

 =

County Manager Don Adams told Dr. Weekes that people are call= ing wanting to know how to get in touch with you for appointments and employmen= t.

 =

Ashley Weekes sta= ted that the phone number is 372-3434 and website is www.spartasmiles.com.<= /span>

 =

Sam Nichols, Vete= rans Service Officer, came before the Board to present his annual report.  He explained his location/hours.  He stated that he does home visits= on Tuesday and Thursday.  He talk= ed about his training and certifications including receiving his certification about a year ago that requires continuing education.  He talked about the benefits avail= able for veterans and their family members.&nbs= p; He explained that he has assisted over 700 veterans with questions, = 500 claims submitted from his office to the VA office.  He said that there are 1,200-1,400 veterans living here now.  He = talked about the expenditures have increased quite a bit since 2007.

 =

Commissioner Milly Richardson thanked him for his services.

 =

Chair Ken Richard= son and Sam Nichols talked about the veteran population continues to grow.  They discussed that people does no= t have to have an Alleghany County address to get these services because he sees people from other places but mainly Alleghany County.

 =

Kay Luffman came = on behalf of the JCPC to present their annual report.  She explained that this is a grant program that is administered by volunteers.  She talked about the services provided/clients served.  She further talked about funding has been cut by 10% last month from the State.  She explained that the= y are serving more kids than before.  She talked about the after school counseling program.

 =

Commissioner Doug Murphy and Kay Luffman discussed the after school counseling program.

 =

Kay Luffman expla= ined each program offered through JCPC.

 =

Terry McGrady, Ch= ief with Sparta-Alleghany Volunteer Fire Department, reviewed his handout showi= ng the total revenues and expenses, list of calls and types, response times, average of 15 members per call, roster with years of service and training h= ours plus work detail hours.

 =

Chair Ken Richard= son stated that he, on behalf of the Board of Commissioners, would like to publicly th= ank you and your department for handling the EMS building fire. 

 =

The Board thanked Terry McGrady and David Edwards.

 =

County Manager Don Adams presented a resolution from NCDOT.  He explained the resolution and th= e need for it regarding Highway 18 near Osborne Road.

 =

Commissioner Milly Richardson made a motion to approve the resolution as presented.  Commissioner Randy Miller seconded the motion.  Vote 5:0.

 =

County Manager Don Adams presented information about purchasi= ng vehicles from NCDOT.  He remin= ded everyone that NCDOT is holding a sale in August which brings in a lot of visitors.  He said prior to ta= king this request to the fairgrounds board, he asked about obtaining vehicles for the County, and they offered a couple of vehicles at a reduced rate.  He described two vehicles that are= in good shape; Ford Ranger 66,000 miles for $1,200 and Ford F-250 90,000 miles= for $2,000.  He explained the need= s for these vehicles; one being used for cleaning and one for animal control.  He further explained this action w= ould free up the blue Chevy for the recreation department to use it to haul their mowers.

 =

The Board and Cou= nty Manager Don Adams talked about animal control using a smaller truck.

 =

County Manager Don Adams explained as of right now we can pull the money out of the maintenanc= e budget but may need the money later.

 =

Commissioner Milly Richardson asked if this is the County Manager’s rec= ommendation.

 =

County Manager Don Adams agreed, and said the County should g= et half of this amount when the others are sold.

 =

Commissioner Milly Richardson made a motion to approve the request.  Commissioner Doug Murphy seconded the motion.  Vote 5:0.

 =

County Manager Don Adams presented a resolution regarding the= water authority.  He said that this = is a request from them regarding an easement that the water authority is maintaining.  He explained that this resolution = is recognizing this easement.

 =

Commissioner Doug Murphy made a motion to approve the resol= ution as presented by the Count= y Manager.  Commissioner Milly Richardson seco= nded the motion.  Vote 5:0.

 =

County Manager Don Adams asked the Board about when they woul= d like to schedule the public hearing about the budget.

 =

The Board agreed = on June 30 at 6:30pm.

 =

County Manager Don Adams asked the Board to discuss dates for= their budget meetings.  He talked ab= out the Board will probably need more meetings than normal. <= /p>

 =

Chair Ken Richard= son asked about the week of June 22.

 =

Commissioner Milly Richardson said she doesn’t understand why departments will be coming after knowing our bad situation.

 =

Chair Ken Richard= son talked about the Board has four options.&n= bsp; He explained that the things the Board hears may help decide which w= ay to go. 

 =

The Board and Cou= nty Manager Don Adams talked about= dates and times.  =

 =

The Board decided= to hold budget meetings on June 9, 10, 11, and the week of June 22 starting at 6:00pm.

 =

County Manager Don Adams presented General Fund budget amendment #32 in the amount of $44,000.  He explained that this is due to h= ousing federal inmates.

 =

Commissioner Milly Richardson made a motion to approve General Fund budget amendment #32 in the amount of $44,000.  Commission= er Randy Miller seconded the motion.  Vote 5:0.

 =

= County Manager Don Adams presented General Fund budget amendment #33 in the amount of $14,500 for lease payments being reimbursed through the insurance company for EMS.  He explained that this is for rent= for three months for EMS and $2,500 for insurance.  He further explain= ed that the insurance will be prorated for the amount of time EMS is at the Bedsaul property.

 =

Commissioner Doug Murphy made a motion to approve General Fund budget amendment #33 in the am= ount of $14,500.  Commissioner Milly Richardson seconded the motion.  Vote 5:0.

 =

Commissioner Randy Miller stated the need to look at this upcoming budget.  He said he doesn’t want the County’s fund balance to drop but the County m= ay need to drop some more of it during this time of need.

 =

Commissioner Doug Murphy asked about the concept to transfer secondary roads to counties that= is in the General Assembly.

 =

Chair Ken Richard= son explained that he thinks it is basically dead.

 =

Commissioner Steve Roten talked about Brandon Keener visited Mr. Joines’ property and measured 27 acres.  He asked does the Board need to ac= t on this.

 =

Chair Ken Richard= son stated that he thinks Mrs. Walker needs to bring it to us.

 =

County Manager Don Adams stated that she is going to take car= e of it, and she is going to present it as information to the Board.<= /span>

 =

Chair Ken Richard= son explained that this is information that came from the Board of E&R last week.  He further explained that the Boar= d asked the Forestry Service to do a study of the property is what Commissioner Rot= en is talking about.

 

Chair Ken Richard= son said that he provided the Board a packet of information regarding the bills that affect counties.  He explained= that Mrs. Evans can pull up information on a daily basis to see the status if anyone = is interested. 

 =

Chair Ken Richard= son talked about the Community Eye Care benefit for employees provided through = the NCACC that doesn’t costs anything.

 =

Chair Ken Richard= son talked about the Chief Justice coming to Alleghany County on May 16.  He encouraged everyone to attend.<= span style=3D'mso-spacerun:yes'>  He talked about he needs the Board’s support to allow him and the County Manager to move forward with planning and that will require some funding but they a= re trying to keep it at a minimum.  He s= aid if anyone objects to this, let him know. 

 =

Commissioner Steve Roten made a motion to give you support.&n= bsp; Commissioner Doug Murphy seconded the motion.  Vote 5:0.

 =

Chair Ken Richard= son reiterated that this is a rare opportunity and encouraged everyone to arrange schedule= s to attend.

 =

        &= nbsp;   Being no further business, Chair Ken Richardson made a motion to adjourn at 7:37pm.  Commissioner Doug Murphy seconded the motion.  Vote 5:0.

 

Respectfully submitted,     &nb= sp;           

 =

 =

Karen Evans        &= nbsp;           &nbs= p;   

Clerk to the Boar= d        &= nbsp;      

 =

Attest:

 =

 =

Ken Richardson

Chairman