&=
nbsp; The
Alleghany County Board of Commissioners met in regular session on Monday, May 4, 2009, at=
6:30pm in the Board Meetin=
g Room of
the County Administration Buil=
ding,
348 South Main Street,
Sparta, North Caro=
lina.
=
Present: Chair Ken Richardson, Vice-Chair R=
andy
Miller, Commissioner Doug Murphy, Commissioner Milly Richardson, Commission=
er
Steve Roten, County Attorney Donna Shumate, =
County Manager
Don Adams, and Clerk to the Bo=
ard Karen Evans.
Chair
Ken Richardson called the meeting to order.
Commissioner
Randy Miller led the Pledge of Allegiance and opened the meeting with a pra=
yer.
Chair
Ken Richardson stated that the local coordination plan needs to be added to=
the
agenda with Alleghany in Motion.
Commissioner Doug
Murphy made a motion to approve the amended agenda for th=
is May 4, 2009,
meeting. Commissioner Randy M=
iller seconded
the motion. Vote 5:0.
AGENDA
Monday,
May=
4, 2009
=
6:30 PM
6:30 &=
nbsp; Meeting Called To Order <=
/o:p>
Pledge of Allegiance and Praye=
r
&=
nbsp; &nbs=
p; Motion
on Agenda for May
4, 2009, meeting
Motion on Minutes for April 20, and April 21, 2009, =
meetings
6:35 A. &nbs=
p; Public
Comments—30 minutes
&=
nbsp; B. Public
Hearing
&=
nbsp; &nbs=
p; RE:
E-911 Road
Names
C. &nbs=
p; Public
Hearing
RE: ARRA Grant Application/Alleghany in
Motion
Local
Coordination Plan &=
nbsp; (added)<=
o:p>
D. &nbs=
p; Dr.
Ashley Weekes
RE: Dental Recruitment Contrac=
t
Dental Services
E. &nbs=
p; Veterans
Office Annual Report
F. &nbs=
p; JCPC
Annual Report
G. &nbs=
p; Sparta-Alleghany
Volunteer Fire Department Annual Report
H. &nbs=
p; County Business
1. NCDOT Resolution
2. NCDOT Vehicles
3. Water Authority Resolution
4. Budget Meetings Schedule<=
/o:p>
5. Jail Budget Amendment
6. EMS-Lease Budget Amendment
7. Other Business
8. Adjourn
Commissioner Randy Miller made a mo=
tion
to approve the minutes for the April 20, and April 21, 2009, meetings. Commissioner Milly Richardson seco=
nded
the motion. Vote 5:0.
Chair
Ken Richardson asked for public comments. None were received. He closed the public comments port=
ion of
the meeting.
=
Wendy
Williams, E-911 Coordinator/Mapper, c=
ame
before the Board to present one new road name and one renaming of a road. She explained
each road’s location and the purpose of renaming a road in the joe pl=
ace
subdivision.
=
Chair
Ken Richardson opened the public hearing regarding the 911 road names at 6:36pm.<=
/p>
Chair
Ken Richardson asked for public comments.&=
nbsp;
None were received.
Chair
Ken Richardson closed the public hearing at 6:37pm and reconvened the regular meeting.
&nb=
sp;
&=
nbsp; Commissioner
Doug Murphy made a motion to approve the road names as presented by the E-9=
11
Coordinator/Mapper. Commissio=
ner Randy Miller seconded the motion. Vote 5:0.
April
Hamm, Alleghany in Motion Director, came
before the Board to present information regarding the ARRA application. She talked about including prevent=
ive
maintenance on the vans for 24 months, facilities equipment replacements and
replacing the roof on the maintenance bay.=
She explained that the total is $38,117 with no county match because=
it
is all federal funds.
=
Chair Ken Richard=
son and
April Hamm talked about staying
within their guidelines.
=
Chair
Ken Richardson opened the public hearing regarding the ARRA application at =
6:40pm.<=
/p>
Chair
Ken Richardson asked for public comments.&=
nbsp;
None were received.
Chair
Ken Richardson closed the public hearing at 6:41pm and reconvened the regular meeting.
=
Commissioner Milly
Richardson made a motion to approve the ARRA application. Commissioner Randy
Miller seconded the motion. Vote 5:0.
=
April
Hamm presented the local coordination p=
lan. She stated that this has to be in =
place
to apply for stimulus funds. =
She
explained that a meeting was held with all of the human service entities to
identify gaps in transportation services, and this coordination plan is what
came out of that meeting. She
talked about a survey was sent to all agencies that could not participate in
the meeting. She reviewed pag=
e 18
under actions that is a result of the plan. She talked about applying for a Se=
ction
5310 grant, and the State is reviewing that application at this time.<=
/o:p>
=
Chair Ken Richard=
son and
April Hamm discussed her
satisfaction with the plan, and it showed other areas where transportation
services are needed. She expl=
ained
the need for the Board to adopt the plan.
=
Commissioner Randy Miller and A=
pril
Hamm discussed that they invited anyone who has anything =
to
do with transportation to the meeting.
=
Commissioner Randy
Miller made a motion to approve the plan.&=
nbsp;
Commissioner Milly Richardson seconded the motion. Vote 5:0.
=
Commissioner Doug
Murphy stated his appreciation for applying for these monies.
=
Commissioner Milly
Richardson talked about someone talking with her about staff providing serv=
ices
outside the hours of 8:00 to 5:00.
=
Commissioner Doug
Murphy talked about the number of positive comments that deal with
transportation that he receives.
=
=
County
Manager Don
Adams introduced Dr. Ashely Weekes who will be providing
dental services in Allegh=
any
County. He reiterated to the Board that th=
e educational
loan agreement/contract will provide $21,000; $15,000 from the County and
$6,000 from the Town. He remi=
nded
everyone that the County had applied for a $36,000 grant to assist with the=
renovation
project.
=
Chair Ken Richard=
son
formally welcomed Dr. Weekes to the community.
=
Dr. Ashely Weekes=
stated
that she wanted to thank the Commissioners and the <=
st1:PlaceType
w:st=3D"on">County Manager
for making it possible for her to come here. She explained that she has shadowed=
Dr.
Johnson, traveled to the mountains during the summer and has always wanted =
to
practice in a rural area. She
explained that she is thankful for everyone’s support, and everyone h=
as
been very supportive. She tal=
ked about
the renovations for her facility at 507
North Main Street which will open on July 1. She explained her mission statemen=
t for
the practice and using all new technology from digital x-rays, computers in
every room to virtually paperless patient records. She said the office will=
be
open 8:30am to 5:00pm.<=
/p>
=
Commissioner Doug Murphy and Ashley Weekes talked about she=
will
be providing dental services to children.
=
Chair Ken Richard=
son
talked about a lot of residents travel out of town for dental services, and=
he
is delighted she is here.
=
The Board reitera=
ted
their appreciation.
=
Commissioner Milly
Richardson made a motion to approve the dental contract. Commissioner Doug
Murphy seconded the motion. Vote 5:0.
=
County Manager Don Adams told Dr. Weekes that people are call=
ing
wanting to know how to get in touch with you for appointments and employmen=
t.
=
Ashley Weekes sta=
ted
that the phone number is 372-3434 and website is www.spartasmiles.com.<=
/span>
=
Sam Nichols, Vete=
rans
Service Officer, came before the Board to present his annual report. He explained his location/hours. He stated that he does home visits=
on
Tuesday and Thursday. He talk=
ed
about his training and certifications including receiving his certification
about a year ago that requires continuing education. He talked about the benefits avail=
able
for veterans and their family members.&nbs=
p;
He explained that he has assisted over 700 veterans with questions, =
500
claims submitted from his office to the VA office. He said that there are 1,200-1,400
veterans living here now. He =
talked
about the expenditures have increased quite a bit since 2007.
=
Commissioner Milly
Richardson thanked him for his services.
=
Chair Ken Richard=
son and
Sam Nichols talked about the veteran population continues to grow. They discussed that people does no=
t have
to have an Alleghany County address to get these services because he sees
people from other places but mainly Alleghany County.
=
Kay Luffman came =
on
behalf of the JCPC to present their annual report. She explained that this is a grant
program that is administered by volunteers. She talked about the services
provided/clients served. She
further talked about funding has been cut by 10% last month from the
State. She explained that the=
y are
serving more kids than before. She
talked about the after school counseling program.
=
Commissioner Doug Murphy and Kay Luffman discussed the after
school counseling program.
=
Kay Luffman expla=
ined
each program offered through JCPC.
=
Terry McGrady, Ch=
ief
with Sparta-Alleghany Volunteer Fire Department, reviewed his handout showi=
ng
the total revenues and expenses, list of calls and types, response times,
average of 15 members per call, roster with years of service and training h=
ours
plus work detail hours.
=
Chair Ken Richard=
son stated
that he, on behalf of the Board of Commissioners, would like to publicly th=
ank
you and your department for handling the EMS
building fire.
=
The Board thanked
Terry McGrady and David Edwards.
=
County Manager Don Adams presented a resolution from NCDOT. He explained the resolution and th=
e need
for it regarding Highway 18 near Osborne
Road.
=
Commissioner Milly
Richardson made a motion to approve the resolution as presented. Commissioner Randy
Miller seconded the motion. Vote 5:0.
=
County Manager Don Adams presented information about purchasi=
ng
vehicles from NCDOT. He remin=
ded
everyone that NCDOT is holding a sale in August which brings in a lot of
visitors. He said prior to ta=
king
this request to the fairgrounds board, he asked about obtaining vehicles for
the County, and they offered a couple of vehicles at a reduced rate. He described two vehicles that are=
in
good shape; Ford Ranger 66,000 miles for $1,200 and Ford F-250 90,000 miles=
for
$2,000. He explained the need=
s for
these vehicles; one being used for cleaning and one for animal control. He further explained this action w=
ould
free up the blue Chevy for the recreation department to use it to haul their
mowers.
=
The Board and Cou=
nty
Manager Don Adams talked about
animal control using a smaller truck.
=
County Manager Don
Adams explained as of right now we can pull the money out of the maintenanc=
e budget
but may need the money later.
=
Commissioner Milly
Richardson asked if this is the County
Manager’s rec=
ommendation.
=
County Manager Don Adams agreed, and said the County should g=
et half
of this amount when the others are sold.
=
Commissioner Milly
Richardson made a motion to approve the request. Commissioner Doug
Murphy seconded the motion. Vote 5:0.
=
County Manager Don Adams presented a resolution regarding the=
water
authority. He said that this =
is a request
from them regarding an easement that the water authority is maintaining. He explained that this resolution =
is recognizing
this easement.
=
Commissioner Doug Murphy made a motion to approve the resol=
ution
as presented by the Count=
y
Manager. Commissioner Milly Richardson seco=
nded
the motion. Vote 5:0.
=
County Manager Don Adams asked the Board about when they woul=
d like
to schedule the public hearing about the budget.
=
The Board agreed =
on
June 30 at 6:30pm.
=
County Manager Don Adams asked the Board to discuss dates for=
their
budget meetings. He talked ab=
out
the Board will probably need more meetings than normal. <=
/p>
=
Chair Ken Richard=
son asked
about the week of June 22.
=
Commissioner Milly
Richardson said she doesn’t understand why departments will be coming
after knowing our bad situation.
=
Chair Ken Richard=
son
talked about the Board has four options.&n=
bsp;
He explained that the things the Board hears may help decide which w=
ay
to go.
=
The Board and Cou=
nty
Manager Don Adams talked about=
dates
and times. =
=
The Board decided=
to
hold budget meetings on June
9, 10, 11, and the week of June 22 starting at 6:00pm.
=
County Manager Don Adams
presented General Fund budget amendment #32 in the amount of $44,000. He explained that this is due to h=
ousing
federal inmates.
=
Commissioner Milly
Richardson made a motion to approve General Fund budget amendment #32 in the
amount of $44,000. Commission=
er Randy Miller seconded the motion. Vote 5:0.
=
=
County
Manager Don
Adams presented General Fund budget amendment #33 in the
amount of $14,500 for lease payments being reimbursed through the insurance
company for EMS. He explained that this is for rent=
for
three months for EMS and $2,500 for
insurance. He further explain=
ed
that the insurance will be prorated for the amount of time EMS
is at the Bedsaul property.
=
Commissioner Doug
Murphy made a motion to approve General Fund budget amendment #33 in the am=
ount
of $14,500. Commissioner Milly
Richardson seconded the motion.
Vote 5:0.
=
Commissioner Randy Miller stated the need to look at this
upcoming budget. He said he
doesn’t want the County’s fund balance to drop but the County m=
ay
need to drop some more of it during this time of need.
=
Commissioner Doug
Murphy asked about the concept to transfer secondary roads to counties that=
is in
the General Assembly.
=
Chair Ken Richard=
son explained
that he thinks it is basically dead.
=
Commissioner Steve
Roten talked about Brandon Keener visited
Mr. Joines’ property and measured 27 acres. He asked does the Board need to ac=
t on
this.
=
Chair Ken Richard=
son stated
that he thinks Mrs. Walker needs to bring it to us.
=
County Manager Don Adams stated that she is going to take car=
e of
it, and she is going to present it as information to the Board.<=
/span>
=
Chair Ken Richard=
son explained
that this is information that came from the Board of E&R last week. He further explained that the Boar=
d asked
the Forestry Service to do a study of the property is what Commissioner Rot=
en
is talking about.
Chair Ken Richard=
son said
that he provided the Board a packet of information regarding the bills that
affect counties. He explained=
that Mrs.
Evans can pull up information on a daily basis to see the status if anyone =
is
interested.
=
Chair Ken Richard=
son
talked about the Community Eye Care benefit for employees provided through =
the
NCACC that doesn’t costs anything.
=
Chair Ken Richard=
son talked
about the Chief Justice coming to Alleghany
County on May 16. He encouraged everyone to attend.<=
span
style=3D'mso-spacerun:yes'> He talked about he needs the
Board’s support to allow him and the County Manager
to move forward with planning and that will require some funding but they a=
re trying
to keep it at a minimum. He s=
aid if
anyone objects to this, let him know.
=
Commissioner Steve
Roten made a motion to give you support.&n=
bsp;
Commissioner Doug Murphy seconded
the motion. Vote 5:0.
=
Chair Ken Richard=
son reiterated
that this is a rare opportunity and encouraged everyone to arrange schedule=
s to
attend.
=
&=
nbsp; Being
no further business, Chair Ken Richardson made a motion to adjourn at 7:37pm. Commissioner Doug
Murphy seconded the motion. Vote 5:0.
Respectfully
submitted, &nb=
sp;
=
=
Karen Evans &=
nbsp; &nbs=
p;
Clerk to the Boar=
d &=
nbsp;
=
Attest:
=
=
Ken Richardson
Chairman