The
Alleghany County Board of Commissioners met in regular session on Monday, April 6, 2009, at 6:30pm in the Board Meeting Room of
the County Administration Building,
348 South Main Street,
Sparta, North Carolina.

Present:  Chair Ken Richardson, Vice-Chair Randy
Miller, Commissioner Doug Murphy, Commissioner Milly Richardson, Commissioner
Steve Roten, County Attorney Donna Shumate, County Manager
Don Adams, and Clerk to the Board Karen Evans.

Chair
Ken Richardson called the meeting to order.

Commissioner
Doug Murphy led the Pledge of
Allegiance and opened the meeting with a prayer.

Chair
Ken Richardson stated that the recycling contract needs to be removed from the
agenda and closed session for legal and contracts needs to be added to the
agenda.

Commissioner Randy Miller made a motion
to approve the amended agenda for this April 6, 2009, meeting.  Commissioner Milly Richardson seconded
the motion.  Vote 5:0.

AGENDA

Monday,
April 6, 2009

6:30 PM

6:30                Meeting Called To Order

Pledge of Allegiance and Prayer

Motion
on Agenda for April
6, 2009, meeting

Motion on Minutes for March 16, 2009, meeting

6:35    A.        Public
Comments—30 minutes

B.        Group
Homes Annual Report

C.        Red
Cross Annual Report

D.        Wilkes Center for the Deaf Annual Report

E.        County Business

1.      Road Guarantee Letter of Credit

2.      Recycling Contract                    (deleted)

3.      Wood Waste Bids

4.      H&CCBG Lead Agency & Board
Appointments

5.      Findings of Fact—Greene
Variance

6.      Attorney Fees

7.      DOT Stimulus

8.      E911 Budget Amendments/Safety Fund

9.      Other Business

10. Closed Session—NCGS 143-318.11(a)(3)—legal              (added)

NCGS 143-318.11 (a) (6)—personnel

NCGS 143-318.11 (a)
(5)—contracts       (added)

11. Adjourn

Commissioner Doug
Murphy made a motion to approve the minutes for the March 16, 2009,
meeting.  Commissioner Milly
Richardson seconded the motion.
Vote 5:0.

Chair
Ken Richardson asked for public comments.  None were received.  He closed the public comments portion of
the meeting.

Darlene Douglas with
Alleghany Group Homes presented information regarding the number of their consumers
and projected hours.  She talked
about two consumers transitioning to ADAP soon.  She further talked about the number of
consumers for each of their programs, the projected hours and waiting lists for
their services.  She explained the number
of employees, payroll and amount they put back into Alleghany County.

Commissioner Doug Murphy talked about these ladies take their
monies as far as they can.

The Board stated
their appreciation.

Donna Key with Wilkes Center
for the Deaf presented their annual report.  She talked about the number of contacts
they have received, type of information provided, and services available.

County Manager Don Adams presented information on a road guarantee
letter of credit regarding Chris Barrett’s subdivision. He explained that
Mr. Barrett requested that the BB&T letter of credit be released and
replaced with a letter of credit from Grayson National Bank.  He further explained that after talking
with Donna Shumate, the release was provided and the new letter was received.

County Manager Don Adams presented information regarding the wood
waste bids with two bids received; $14,500 from Wrico Equipment Corporation and
$12,500 from Cana Contracting Co.
He explained that Larry Davis has checked references on Cana
Contracting.

Commissioner Milly
Richardson made a motion to award the bid to Cana Contracting Co.  Commissioner Randy
Miller seconded the motion.  Vote 5:0.

County Manager Don Adams presented a request from Janis Fender with
Council on Aging requesting that they be appointed the lead agency for the Home
and Community Care Block Grant this year and replace George Stancil with
Jacquelyne Gordon on that advisory board.

Commissioner Milly
Richardson made a motion to approve both requests.  Commissioner Doug
Murphy seconded the motion. Vote 5:0.

County Manager Don Adams talked about the findings of fact
regarding the Greene variance.

County Attorney Donna Shumate stated that these are the findings as
she heard at the meeting, and the Board can add anything or delete anything
that is necessary.

County Manager Don Adams
stated that this can be placed on the next agenda if the Board would like more
time to review it before a vote is taken.
He read number 9 regarding not expanding the non-confirming use, and Mr.
Greene sought a variance because the existing portion of the mobile home part
does not meet the setback requirements, and he read number 2 in the second
section that says he shall have the right to expand the manufactured mobile
home park on the property without bringing the existing portion of the park
into compliance with the setback provisions of the development standards.  He further talked about the setbacks
requirements.

Commissioner Steve
Roten made a motion to approve the findings of fact.  Commissioner Randy
Miller seconded the motion.  Vote 5:0.

County Manager Don Adams presented budget amendment General Fund
#29 in the amount of $876.  He
explained that the County received a visit from the IRS, and they informed the
County that the County
Attorney has to be paid
as an employee rather than a contractor.

Commissioner Milly
Richardson made a motion to approve budget amendment General Fund #29 in the
amount of $876.  Commissioner Doug Murphy seconded the motion.  Vote 5:0.

County Manager Don Adams presented information from the North
Carolina Department of Transportation regarding how they are using the stimulus
money and the projects affecting Alleghany County: NC 93 pavement rehab from US
221 to the Virginia State line; intersection of Osborne Road and Highway 18 to add
left turn lane and realign Osborne Road. He stated that the Osborne Road project has been on the
County’s Transportation Improvement Plan.

County Manager Don Adams reminded the Board about the uncertainty
of allowable 911 expenses and the way it was budgeted during the budget process.  He presented information regarding
budget amendment General Fund #30 in the amount of $17,410 that moves the
non-allowable 911 expenses to the Mapping department.

Commissioner Doug Murphy and County Manager Don Adams discussed the creation of the 911 Board
and their ruling about signs is not an allowable expense.

Commissioner Randy Miller made a motion to approve budget
amendment General Fund #30 in the amount of $17,410. Commissioner Milly
Richardson seconded the motion.
Vote 5:0.

County Manager Don Adams presented budget amendment E911 Fund #1 in
the amount of ($40,464).  He
explained the budget amendment is to reduce the non-allowable expenses in the
E911 Fund.

Commissioner Randy Miller made a motion to approve budget
amendment E911 Fund #1 in the amount of ($40,464).  Commissioner Milly Richardson seconded
the motion.  Vote 5:0.

County Manager Don Adams presented budget amendment General Fund
#31 in the amount of $275,500 and the Safety Fund project ordinance.  He explained that when the State changed
the law regarding the 911 funds they allowed counties to transfer the fund
balance as of a certain date to be used for any use.  He stated that the Board decided to use
the money to purchase a dispatch console and construct a training
facility.  He explained the
differences between the General Fund and Project Fund.

Commissioner Milly
Richardson made a motion to approve budget amendment General Fund #31 in the
amount of $275,500.  Commissioner Randy Miller seconded the motion.  Vote 5:0.

Commissioner Doug Murphy made a motion to approve the Safety Fund
project ordinance.  Commissioner Randy Miller seconded the motion.  Vote 5:0.

County
Manager Don
Adams updated the Board about the fire at the EMS building on Friday.  He talked about the quick response time
from the fire departments, the two EMS crews were out on calls, current
estimates, insurance adjuster coming tomorrow with staff present, currently arranging
for the adjuster to come look at the vehicles, building is insured at $325,225,
contents insured at $74,500, each vehicle insured at $85,000, will have three
claims so will be $3,000 in deductibles at $1,000 for each claim, insurance
carrier will cover above and beyond these amounts for expenses to relocate, 2
to 3 weeks before knowing final answers on the costs, thankful no one got hurt,
great response from all of the agencies that were involved, actions that
occurred Friday night, OEMS sent an email statewide about the event which
prompted one private ambulance service to send a fully stocked ambulance to be
used for as long as we need it, EMS personnel is sleeping at the hospital and
staging at the rescue squad, hospital helping to restock items, receiving
disposable supplies as a donation, maintaining paramedic level of service,
current goal is find a location for temporary space for EMS until structure is
completed, linen and oxygen will be restocked tomorrow, pharmaceuticals have
been ordered, paramedics submitting information online, Linda is staged out of the
Administration office and all records are locked in Administration’s storage.

Commissioner Doug Murphy Don talked about the County Manager
has done a great job, all fire departments pitching in and everyone handled
things well.

County Manager Don Adams talked about the excellent actions of the Linda
Edwards and the shift supervisors.

Chair Ken Richardson stated
that the Board needs to thank anyone who has gone out of their way to help.  He talked about a signed letter by the Board.

Commissioner Milly
Richardson reiterated Commissioner Doug Murphy’s comments.  She talked about being very fortunate
that it wasn’t any worse than what it was.  She further talked about this was a great
show of the wonderful people that look after us all over the county.  She reiterated that this shows how
dedicated our people are.

County
Manager Don
Adams explained that supplies are being housed at the Law Enforcement
Center.  He read information off of the fire
department’s report being that the fire was an electrical fire not caused
by human error or high winds.

Commissioner Milly Richardson talked abut
that information was knew within two hours of the fire.

Commissioner Steve
Roten asked the County
Manager about the traffic
situation on Highway 89.

County Manager Don Adams explained that he had talked to Wayne
Atkins with the Department of Transportation on Wednesday.  He reminded everyone about the rule
change regarding trucks on Highway 89.
He explained that there should be an additional ruling that should be
signed soon.  He further explained
that he has this topic on the agenda for April 20, 2009, meeting and he hopes to have
the signed document to be presented at that time.

Commissioner Milly
Richardson stated that she talked to Virginia Foxx and, and she is helping with
this situation.

Chair Ken Richardson
talked about the Board of E&R starts tomorrow at 6pm.
He explained that he has a conflict with tomorrow night, but has no
problem with the meeting on the 21st and 28th.  The Board stated that they will be here.

Chair Ken Richardson
talked about information received from NCACC about the benefits that Alleghany County received through our association
with the NCACC.  He reviewed the
programs and funding received through their assistance.  He explained that this shows the importance
of the NCACC to Alleghany
County.

Commissioner Randy Miller made a motion to go into closed session
at 7:25pm under NCGS
143-318.11 (a) (6)—personnel, (a) (3)—legal and (a)
(5)--contracts.  Commissioner Milly
Richardson seconded the motion.
Vote 5:0.

Commissioner Randy Miller made a motion to adjourn closed session
at 7:52pm and reconvene
the regular meeting.  Commissioner
Doug Murphy seconded the motion.
Vote 5:0.

Chair Ken Richardson
stated no decisions were made during closed session.

Being
no further business, Commissioner Randy Miller
made a motion to recess at 7:53pm
until Wednesday at 8:00am.  Commissioner Doug Murphy seconded the
motion.  Vote 5:0.

Respectfully
submitted,

Karen Evans

Clerk to the Board

Attest:

Ken Richardson

Chairman